Mail Merge for Postcard Template

[Denise]

Using Word 2003. Using a Microsoft postcard template to communicate with 20
students about an upcoming event. Database for students is in Excel. The
address location on the template is a text box. I'm using the Merge wizard
as usual. Inserted Address Block Field for first card and Next Record and
Address Block for second card and forward. Error message comes up that says
I cannot insert Next into header, footer, endnotes, etc. then it inserts
only the first students address onto every card. I've been using Merge for a
long time but I'm evidently missing something obvious. Anyone interested in
enlighteneing me?

Thanks!

 

[Denise]

Using Word 2003. Using a Microsoft postcard template to communicate with >20 students about an upcoming event. Database for students is in Excel. The
address location on the template is a text box. I'm using the Merge wizard
as usual. Inserted Address Block Field for first card and Next Record and
Address Block for second card and forward. Error message comes up that says
I cannot insert Next into header, footer, endnotes, etc. then it inserts
only the first students address onto every card. I've been using Merge for a
long time but I'm evidently missing something obvious. Anyone interested in
enlighteneing me?

Thanks!

Been continuing reading posts for similar problems. Seems that although
Address Block works fine in a text box - Next Record does not. Working
through the suggestion to create a table but still getting the same error
message regarding Next Record. Can't treat these postcrds as labels since
using Current Document is not an option. The postcard content has already
been wriiten, just trying to merge the names on the right hand side.
Frustrating that this should be so difficult.

Thanks for any help that comes my way.

 

[Rich/rerat]

Denise,
It is also recommended that you do not use the Address Block feature, but
use the individual mergefields in the document.

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Using Word 2003. Using a Microsoft postcard template to communicate with
The
address location on the template is a text box. I'm using the Merge
wizard
as usual. Inserted Address Block Field for first card and Next Record and
Address Block for second card and forward. Error message comes up that
says
I cannot insert Next into header, footer, endnotes, etc. then it inserts
only the first students address onto every card. I've been using Merge
for a
long time but I'm evidently missing something obvious. Anyone interested
in
enlighteneing me?

Thanks!

Been continuing reading posts for similar problems. Seems that although
Address Block works fine in a text box - Next Record does not. Working
through the suggestion to create a table but still getting the same error
message regarding Next Record. Can't treat these postcrds as labels since
using Current Document is not an option. The postcard content has already
been wriiten, just trying to merge the names on the right hand side.
Frustrating that this should be so difficult.

Thanks for any help that comes my way.

 

[Doug Robbins - Word MVP]

Get rid of the text box and just insert the mergefields that make up the
address in the configuration that you want them in the position that you
want them by adjusting the indent and space before the paragraph.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Denise]

Thanks for the help.

The set-up of this template is such that the first layer is a text box with
1 other on top on the left for your message and 2 other on the right for
return and mailing address. Even if I delete the address text box I'm still
inserting the field in the text box beneath it. I have two options, it
seems. The box will accept the address info. for the merge so I can print
them one at a time which is difficult since they are two-up or I can
surrender and print labels that I can easily merge. That's what I'm going to
do and be educated about looking at the "pieces" of a template before I
choose one in the future.

Thank you again for taking the time.

 

[Doug Robbins - Word MVP]

Don't use the text boxes!

Labels/postcards are just tables with fixed cell dimensions. If you want to
control the placement of items on a postcard, split the cell that represents
to postcard as required to provide spaces for the individual items (or
collections of items).

Are you actually executing the merge, or just previewing the results?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP