Mail merge from Outllok in columns

[Mits]

I have two questions.

I have created a mail merge from Outlook into Word and have setup the fields
properly. I can view one record set at a time. I can scroll through them with
the "Next Record" bottom but of course I want to view all the records
together. (I am creating a Contact list booklet). I have added the "Next
Record" insert feature at the bottom of the fields so that Word knows to show
the next record set, to get multiple record sets to display at once I seem to
have to copy the inserted fields over and over and over until I reach the end
of the data set. Obviously this is a problem. How can I get Word to
recongnize that there is more data nad keep displaying it until it reaches
the end?

Part two:

With the data in columns I want Word to check to see if there is enough room
let at the bottom of the page to insert the entire record set. If there is
not enough room I want it to move to the next column. The reason for this is
so that the complete address is all together, rather than having the
beginning at the bottom of one column and the rest at the top of the next
column.

Any advise will be greatly appreciated!

Thanks in advance.

Mits

 

[Graham Mayor]

Set this up as a catalog/directory merge and do not use the NEXT field.
Merge to a new document and add any supplementary information you want to
include to that document.

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Graham Mayor - Word MVP


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[Mits]

Thanks for the advice, but what is a "Catalogue / Directory merge"? Is that
from Word? I had problems merging data in Word from Outlook. The problems I
was having were because the contacts all have email and fax numbers, I always
got duplicate records - one with the email and one with the fax number. I
gave up working on that system and used the mail merge feature right in
Outlook.

 

[Graham Mayor]

A catalog (now called directory) merge is a type of merge intended for
producing lists. Set the document type to directory from the merge toolbar
and enter the fields pertinent to a single record. Everything you enter is
repeated for each record each immediately following the one before.
- see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm for
information on merging generally

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Graham Mayor - Word MVP


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