mail merge greeting-why are spaces added

[fustrated165]

when I do a mail merge spaces are sometimes added.
ie Mr. Jones Mr. Adams one space sometimes and sometimes 2 spaces are
added instead.
When I manually try to remove it, when I print it, it reverts to two spaces
Any ideas?

 

[Graham Mayor]

Assuming the space is not in your data source, then we need more information
about what you are doing - Word version, data source, what fields you have
inserted and how they are laid out etc.,

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Graham Mayor - Word MVP


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[oe]

Does your data source have FirstName (or Initial) as a field which is blank
for some people?

 

[Peter Jamieson]

If you are using the GREETINGLINE field, it may be because you have chosen
the layout that inserts "Mr. Joshua Randall Jr."

In that case, if there is a firstname field, you will get
courtesytitle<space>firstname<space>lastname
but if there is no firstname, you will get
courtesytitle<space><space>lastname

- if you use ctrl-F9 to examine the contents of the GREETINGLINE field, it
is fairly clear to me why this is so.

I wouldn't try to work around this by editing the GREETINGLINE field - it's
probably better - though not particularly easy - to insert individual fields
with the logic necessary to insert the spaces you need.