mail merge if statement

[kyle''s]

is it possible to create an if statement to change the format of a phone
number.

we have in our database client phone numbers eg 07 5555 5555, can I create
an if statement to have the number displate as +61 7 5555 5555, or am I
asking too much?

Any help would be much appreciated.

 

[Graham Mayor]

It rather depends on what the phone number field produces in Word during a
merge

If it produces the number 0755555555 then what you ask is fairly
straightforward, if it doesn't it would be worth amending the data to
achieve that. If you only have the one country code to consider then you
don't need a conditional field, you need a field switch and the +61 ewntered
as text before it.

+61 { Mergefield Phone \# "0' '0000' '0000" }

If you just want to add the switch to some of your numbers based on country
then

{ IF { Mergefield Country } = "Cocos-Keeling Islands" "+61 { Mergefield
Phone \# "0' '0000' '0000" }" "{Mergefield Phone \# "00' '0000' '0000" }" }

should do the trick.

You could even add a country code to your data source and then merge the two
fields eg

IF {Mergefield Country} <> "Name of your country" "{Mergefield CountryCode}
{ Mergefield Phone \# "0' '0000' '0000" }" "{Mergefield Phone \# "00' '0000'
'0000" }" }

Where "Name of your country" is the actual country name from your data
source.


--
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Graham Mayor - Word MVP


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[kyle''s]

Thank you Graham! You are a life saver!

It rather depends on what the phone number field produces in Word during a
merge

If it produces the number 0755555555 then what you ask is fairly
straightforward, if it doesn't it would be worth amending the data to
achieve that. If you only have the one country code to consider then you
don't need a conditional field, you need a field switch and the +61 ewntered
as text before it.

+61 { Mergefield Phone \# "0' '0000' '0000" }

If you just want to add the switch to some of your numbers based on country
then

{ IF { Mergefield Country } = "Cocos-Keeling Islands" "+61 { Mergefield
Phone \# "0' '0000' '0000" }" "{Mergefield Phone \# "00' '0000' '0000" }" }

should do the trick.

You could even add a country code to your data source and then merge the two
fields eg

IF {Mergefield Country} <> "Name of your country" "{Mergefield CountryCode}
{ Mergefield Phone \# "0' '0000' '0000" }" "{Mergefield Phone \# "00' '0000'
'0000" }" }

Where "Name of your country" is the actual country name from your data
source.


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[kyle''s]

Hi Graham,

thanks for you quick response! I have another questions for you (lucky
you). lol

The way all of our users enter the phone number into our database system is
07 5555 5555 or (07) 5555 5555. The country code is ok cause we will only be
using the one eg. +61. Is there a way of the phone number being displayed as

{ Mergefield Phone \# "0' '0000' '0000" }

without having to amend all our records in our database to 0755555555?

many thanks.

 

[Graham Mayor]

Unfortunately you cannot use number switches on text fields and there is no
way to extract part of a text field using fields. You need to change the
type of data source field to a number field. How readily this can be
achieved would be determined by your data application.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Peter Jamieson]

Which database are you using? Which version of Word?