Mail Merge into Post Cards

[tedhogan]

Hi all,

I am mail merging into Avery 3263 Post Cards. I have the addresses on the post cards now and that part is fine.

My question is:

Can I add graphics and formatting to the post cards?

I added a picture, but it refuses to align itself toward the top where I want it (think - logo for return address.) Then, when I attempted to merge into a new document, Word just hung.

Is there any way to have more control over where the document elements are placed on a label? (ala "publishing" layout or something)

Is it hanging because the graphic was too big or it doesn't support graphics with the mail merge?

Thanks,
Ted

 

[John McGhie]

Hi Ted:

Graham Mayor explains it all here:
http://www.gmayor.com/mail_merge_graphics.htm

The bottom line is that the conduit between the Main Document and the output
documents will conduct ONLY "text". You have to find a way to send the
'field codes' that will call the graphic in across the mail merge, then
update the field so it actually does call in the graphic later.

I suspect it's hanging because you put a graphic in there and Word didn't
like that. Other possible causes could be lack of memory or lack of disk
space.

You don't say which version of computer, Word and OS you're using, so I
can't give you a specific answer.

Hope this helps

Hi all,

I am mail merging into Avery 3263 Post Cards. I have the addresses on the post
cards now and that part is fine.

My question is:

Can I add graphics and formatting to the post cards?

I added a picture, but it refuses to align itself toward the top where I want
it (think - logo for return address.) Then, when I attempted to merge into a
new document, Word just hung.

Is there any way to have more control over where the document elements are
placed on a label? (ala "publishing" layout or something)

Is it hanging because the graphic was too big or it doesn't support graphics
with the mail merge?

Thanks,
Ted

--
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Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Nhulunbuy, Northern Territory, Australia
+61 4 1209 1410, mailto:[email protected]

 

[CyberTaz]

Hi Ted -

Since you don't mention which version of Word I can only offer some general
guidelines, but they may help:

It sounds like you have the image formatted as In Line with Text, which is
why you can't position it where you'd prefer. In the Format Picture dialog
set the Text Wrapping to Top & Bottom. Also, go to the Advanced button &
specify the Vertical & Horizontal Position as Absolute relative to Page.

You may also need to set the postcard "table's" vertical Cell alignment back
to Center.

The "hanging" could be due to something about the graphic or it could be
something else altogether. Without specific detail about the image (file
type, file size) it's hard to say whether it should be suspect. How did you
insert it?

Can you preview the data in the main document (<<ABC>> button in Data Merge
Manager)? Can you Print Preview the main document? Can you create the merge
document if you *don't* include the image? What other specifics can you
offer?

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[tedhogan]

Thank you for the replies!

Sorry I didn't include my info.

I am using a MacBook Pro 2.4Ghz, Leopard, and Office for Mac 2008.

Thanks,
Ted

 

[tedhogan]

If I don't include the image, the merge goes fine.

It is a 100k jpg image.

I added it by dragging it onto the document with the labels before I "merged into new document."

I can preview the data (labels) fine and I can merge the labels fine. It's the graphic that will not merge. I will research further re: John's post.

Thanks for the responses!

Ted