Mail Merge Label Spacing

[Aussiebod]

When using MS Word 'mail merge' for mailing label creation utilising the
Label type "Unistat Code 38935", the resultant printout of labels does NOT
position the name address data within the border/ grid confines of the 30
labels per sheet of A4.
Why may this phenomena be so? What may be done to correct the situation?

 

[Graham Mayor]

Some likely reasons

1. You have a header/footer in normal.dot (try again starting Word in its
safe mode ie hold the CTRL key whilst starting Word)
2. The page setup and printer paper size don't match and you have a zoom
option set in the print dialog.
3. Your printer's paper handling is poor.
4. The label template is inaccurate.


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Graham Mayor - Word MVP


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[Aussiebod]

Thanks Graham,
I tried point 3 with a different printer and it now appears to space the
data correctly when printing. The original printer never caused this problem
before when using Lotus Smartsuite as the data and printer source.
It must be the 'power' of MS Office 2003?

 

[Aussiebod]

The final outcome was the "Unistat Code 38935" label template needed to be
tweaked to a 'vertical pitch' of 2.6 mm instead of 2.5 mm due to basic
inaccuracy.

As for printing on a Canon BJC-4000 printer, I noted the 'scaling' was
defaulted to "letter" instead of "A4".

 

[Graham Mayor]

The accuracy with which any label will print is a function of the printer
driver and not Word. Word will only print what the current driver will allow
it to print. Other applications may not interrogate the driver so closely.
Scaling and inconsistent page sizes between printer and page setup will also
usually screw it up.
Some versions of Word are better at label matching than others. Word 2000
was poorer than Word 2002/3 and Word 2007 does not carry this particular
label format (unless it has an equivalent), so your latter suggestion will
fall on deaf ears.

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Graham Mayor - Word MVP


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