Mail Merge Labels

[laurena]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) I have figured out how to make labels, but I can't figure out how to pick & choose the names I want. In windows word, you could use a check mark for the name. I don't want to make a label for every name in my data source.

 

[CyberTaz]

Unfortunately Mac Word's Mail Merge Manager doesn't provide the checkbox
method to pick & choose individual records. If the records to be included
don't have anything in common by which to Filter them you need to improvise
a little. One of the simplest alternatives to achieve result is to modify
the record source a little to provide that commonality...

If the record source is a Word Table or an Excel file for example, just add
another field & name it "Include" or whatever you wish. Go down the list &
put an x or other character of your choice in that field for the records you
want to include in the merge.

When you do the merge,use Step #4 to Filter the record source for those
where the Include field is equal to x.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Michel Bintener]

Alternatively, if your contact list is the Office Address Book in Entourage,
you can assign the contacts whose address you want to print to a specific
category. Using the Filter options in the Mail Merge Manager, you can then
select that category to make sure that only the contacts in that category
are included.

 

[CyberTaz]

Hi Michel;

Did that finally get fixed? The last I heard Categories didn't work too well
for filtering in a Merge, but I haven't had reason to test it recently.

 

[Michel Bintener]

Not really. I have had a look at the list, and some categories are just
invisible whereas others are displayed properly. I can find no logical
pattern behind it. However, if the one category that you want to use can be
selected, that's all that counts, isn't it? ;-)