Mail Merge Letters

[TomC]

I tried HELP but gave up. I have a Mail Merge set up to merge my data file
into letters, and it works great. Now I need to add a new field into my data
file so that when I use the mail merge edit, I can key into the new field.
This new field is not needed in my output letters, but will just be used to
retrieve the data records for the merge. The HELP tells me to do this from
the step 4 task pane, but my letter is quite long and I don't wish to redo it
- especially since I am not adding anything to it. Any help will be greatly
appreciated.
Tomc

 

[Doug Robbins]

It is not really clear what the purpose of the exercise is, but, if you
create a directory type mailmerge document in which you insert the
mergefields into the cells of a one row table in the maindocument, with one
extra cell in the row for your new field (left empty for now) then execute
that merge to a new document, you will get a table with the data from each
record on a separate row in the table. Now you can insert a row at the tope
of the table and enter the mergefield names into the cells in that row. Do
whatever you want to do with your new field and then save and use that
document as a mailmerge data source.

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

 

[TomC]

I'm sorry, but I couldn't understand or follow your suggestion - the
directory merge got me. Perhaps, I should clearify what it is I need. I have
a main document which when opened will attach a data document that in turn
merges and creates personalized letters. My data file is a .doc file. What
I need to find out is how do I insert one additional field in my data
document file table.
Thanks,
Tomc

 

[Doug Robbins]

Open the data document.

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP