Mail Merge Office 2003

[Word user in Minnestoa]

I am so disappointed in Mail Merge in Office 2003. I have been a Word user
for many years, and with every new version it seems that processes that were
once intuitive and easy are becoming more and more difficult. Using data from
an Excel file as the file was originally set up was impossible. I had to
create a new data file just to get my labels. The codes, filtering, "blank",
"non blank", advanced...nothing made any sense and your help section was
useless. Why can't we just go in and highlight the fields we want like we
used to? You have added many more steps to a process that was once easy and
efficient. I cannot tell you the amount of time I spent trying to figure this
out. What a shame you have over-programmed this software to death.

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[Someone]

This is a newsgroup relating to MS Access, not MS Word. Also, you're not
contacting MS directly!

That said, from what you're saying, you're looking at the wrong drop-down
list for your labels. You need to ensure the Mail Merge toolbar is showing,
which I believe doesn't show by default (go to View, Toolbars, Mail Merge).
Once you have that up, you'll see the same options as were available in,
say, Word 2000.

The set up for a mail merge has changed in 2003, whereby the
instructions/prompts are on the right-hand side of the Word screen, rather
than having a pop-up screen. On a personal level, 2003 is easier because it
puts instructions into words, rather than you expecting to know which
buttons to click. Also, if you wanted to do something else momentarily in
Word when running a mail merge, it means you're not stuck on a pop-up
window, which won't close unless you cancel it.

M

 

[Someone]

PS - why didn't you just use the help function if you weren't sure?

 

[Word user in Minnestoa]

Sorry if I entered the wrong group, but I just followed the instructions on
the Discussion Group site and entered my message. Where it ended up was not
up to me. If you'd read my post, I did use the "help" funtion and it still
wasn't clear. By the way, if you read the Word postings (the ones I found at
first) I'm not the only one with this issue.

 

[Someone]

Other than the way Word 2003 guides you through the mail merge procedure,
all the same options and functions from the previous version are available.

Have a look at this web page. It's interactive with voice; it may help you
further:

http://office.microsoft.com/training/training.aspx?AssetID=RC011205671033

M

 

[thewitewiz]

Hi
Just went through all of it last night trying to print lables from a list in
excel.
Well I ended up in Access, maybe like you did.
It seems that no matter where your info is the only way to print lables is
through Word so I read the Mail Merge help and ... Must have done the whole
thing over and over again about 20 times before I got it.
In step 4 of 6 click more items then match fields--make sure all the info u
want has a place to look for it in that window. - Back to the insert merge
field window.
For each field u want to include u will be inserting it and then exiting
that window to add a space or to hit enter to procede to next line - then
more items again next field u want - repeat until done.
At the bottom of the help window click - preview your lables - they should
change to now include the info u set up in the top left lable space on ur
screen.
If everything is the way u wanted it goto bottom right and click - complete
the merge - and that should yield a savable copy of lables -
hopefully with the fields and info u want there - LOL
Good Luck -
I know ur time is valuable but I think if u had just played with it a bit
lomger u would be answering the question - just like I am now.

thewitewiz