Mail Merge: Problems with automatic link updates

[Andreas Preter]

Hi,

I'm using Word XP and recently updated to SP2.

Problem:
I have a mail merge document and also include external Word documents into
the main document (Includetext). Which document should be included is
defined in the Data Source (Excel sheet). That all works fine. But if I
change the record the external document is not automatically updated to the
right one for that record. It was working a few weeks ago, I assume before
the upgrade to SP2, but I don't know that exactly.

If I go to the Menu Edit and then Links... the Update Method is set as
Manual for each of the links. But the two options "Automatic update" and
"manual update" are both grey, so not usable. Can anyone tell me how I can
fix that problem, is it a common mistake.

At least if I print out the document, it's the right external document
inserted, as I ticked both "Update fields" and "update links" in the
Options - Print Window.

Thanks for your help

Andreas

 

[Beth Melton]

Hi Andreas,

It sounds like you need to manually update the fields if you want to
view them on the screen. Press Ctrl + A to select all and then F9 to
update the fields.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~
Beth Melton

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/