Mail Merge Spacing Restriction

[Sara]

Question: We need to have the following spacing format.
Date
- Space
Special Handling field
- Space
Name 1
Name 2
Name 3
Address 1
Address 2
City, State Zip

However, we do not always have a special handling field and we would like
that restricted, but still keep one space between name one and date. How do
we accomplish this?

 

[macropod]

Hi Sara,

Here's one way:
1. Make a copy of the Special Handling field, so that you've got two instances of it side by side, thus
«Special Handling» «Special Handling»
2. Select both copies and press Ctrl-F9. This wraps your fields in a new one, thus
{ «Special Handling» «Special Handling» }
3. Fill in & around the field braces, thus
{IF«Special Handling»= "" "" "«Special Handling»¶
"}
paying careful attention to the spacing and quote characters
4. Press F9 to update.
5. Run your mailmerge.

Cheers

 

[macropod]

Oh, and delete the space preceding your Special Handling field.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Hi Sara,

Here's one way:
1. Make a copy of the Special Handling field, so that you've got two instances of it side by side, thus
«Special Handling» «Special Handling»
2. Select both copies and press Ctrl-F9. This wraps your fields in a new one, thus
{ «Special Handling» «Special Handling» }
3. Fill in & around the field braces, thus
{IF«Special Handling»= "" "" "«Special Handling»¶
"}
paying careful attention to the spacing and quote characters
4. Press F9 to update.
5. Run your mailmerge.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

Question: We need to have the following spacing format.
Date
- Space
Special Handling field
- Space
Name 1
Name 2
Name 3
Address 1
Address 2
City, State Zip

However, we do not always have a special handling field and we would like
that restricted, but still keep one space between name one and date. How do
we accomplish this?