Mail Merge to Plain Text Email with Word 2003

[Doug Wood]

Word 2003 has added a lot of formatting options when
saving a Word document as a text file. These options are
set by a dialog that comes up when saving to a text
file. When doing a mail merge to email in plain text
format, Word is using it's defaults for converting the
mail merge document to text. This is causing some
formatting problems, specifically, I will get some "??"
at the end of the document.

So my questions are:
1. Is there a way to set the default options for
converting to text?
if not
2. Is there a way to be prompted with the text
formatting options during the mail merge process?

 

[Cindy M -WordMVP-]

Hi Doug,

as far as I know, there's no way to influence this, but I
can try to track something down. What kinds of "special
characters" are you using that are giving problems? Which
text format do you select when saving to text that gives the
correct conversion?

Word 2003 has added a lot of formatting options when
saving a Word document as a text file. These options are
set by a dialog that comes up when saving to a text
file. When doing a mail merge to email in plain text
format, Word is using it's defaults for converting the
mail merge document to text. This is causing some
formatting problems, specifically, I will get some "??"
at the end of the document.

So my questions are:
1. Is there a way to set the default options for
converting to text?
if not
2. Is there a way to be prompted with the text
formatting options during the mail merge process?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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