Mail Merge User-Defined Fields

[David E]

Having discovered the Design Form option, I've created a Contact form that
seems to be fine - it is published in Outlook Folders (I'm using OL03). I've
set up a separate Contacts folder to use this new form.

But something is puzzling me. When I use Mail Merge for the standard Contact
folder and form, my user defined fields appear in the list of Merge Fields,
but when I try Mail Merge on the new folder and form only the standard fields
are listed.

What am I missing here? How can I get the user-defined fields in the new
folder to be shown in the Mail Merge fields???

 

[Sue Mosher [MVP-Outlook]]

You have to define the fields in the folder. One way to do that is with the New button on the folder's Field Chooser.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[David E]

Hmmm, so if I understand you correctly, when I designed my new contact form
from within the default Outlook Contact folder, the new User-Defined fields I
created were "registered" (i'm not sure of the correct term) in the default
Contact folder.

But when I created a new Contact folder using the new form the user-defined
fields which are part of that form don't automatically get "registered" in
the new folder.

Is there some way to transfer/register the new fields into the new folder?

 

[Sue Mosher [MVP-Outlook]]

There's no magic button, if that's what you're asking. You need to create each field, either manually or by writing code that creates a new item in the folder and uses its UserProperties.Add method to add each property. (The default for UserProperties.Add is to create the property both in the folder and in the item.)

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[David E]

There's no magic button

Darn. ;-)
I guess I'll just have to do it the hard way - the way it's built to work.