Mail merge with if then statement prints wrong fonts

[Dave]

I have a series of mail merge documents that I print using
If then statements.

When the documents print, some of the words change fonts
in the middle of a sentence. It appears that the document
I have my if then statements is the root cause of this
becuase I am able to print the documents fine if I merge
from any individual document. The fonts on all documents
are the same.

If I perfrom a select all a document and then highlight
the pitch of 12 (which it always was) then save it the
printing looks good. The chances are 50 - 50 that the
problem will occurs the next day.

This is not a printer issue because I see the same
problems if I merge to a new document.

Any help will be appreciated.

 

[Cindy M -WordMVP-]

Hi Dave,

Are there any \* MergeFormat switches in the fields where
this problem shows up? Or were there, once upon a time? That
would explain the erratic behavior.

Getting rid of it is a bit trickier. You can recreate the
entire IF field, from scratch, in order to make sure nothing
like that gets into the field codes.

Or, if the font of the result should be the same throughout,
try putting a \* CharFormat switch at the end of the IF
field.

When the documents print, some of the words change fonts
in the middle of a sentence. It appears that the document
I have my if then statements is the root cause of this
becuase I am able to print the documents fine if I merge
from any individual document. The fonts on all documents
are the same.

If I perfrom a select all a document and then highlight
the pitch of 12 (which it always was) then save it the
printing looks good. The chances are 50 - 50 that the
problem will occurs the next day.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail

 

[Dave]

Hi Cindy;
I did have a \* MergFormat switch at the end of each of
the if statements. Removing that statement did clear up
the problem. I appreciate your help in this matter.

Dave

 

[Cindy M -WordMVP-]

Hi Dave,

I did have a \* MergFormat switch at the end of each of
the if statements. Removing that statement did clear up
the problem.

<whew>! Glad it didn't turn out to be anything more
sinister than that

Cindy