mail merge

[lbrk]

I have created a document template for mail merges, but the zip code never
merges. I have to match the field each time even though I've tried saving it
on the template. What am I doing wrong?

 

[Cindy Meister]

I think we need more details, here...

Which version of Word do you have?

What's your data source? And can you control the data source, or does it
"belong" to someone else?

Are you inserting the merge fields individually, or using an "AddressBlock"
field?

When you talk about needing to "match fields" every time: This is in
documents created from a template (just double-checking)?

-- Cindy

 

[lbrk]

Thanks!
I'm using Microsoft Office Outlook 2003.
My data source is my Contacts list.
When I made the template originally, I think I used Address block but I
can't swear to it. As I try to fix the problem, I've matched just the zip
code field.
I send out mailings to several hundred peolpe at a time, so I have to go
into each individual letter and match the zip code field to force it in.
People don't want to sit near me any more.

 

[Cindy Meister]

Hmmm, I'm still having trouble imagining you're needing to match the field
for every individual to whom you send the letter. In my experience, if you
set the match for the main merge document, it "holds" for that document (at
least in that particular Word session).

Anyway, if you press Alt+F9 you should see the field codes for the data
coming into the merge. Do you see "AddressBlock", or do you see individual
merge fields?

If you did use the AddressBlock, try removing that and inserting the merge
fields individually.

-- Cindy