Mail merge

[Rosemary]

Hello,

I have anywhere from five to seven form letters that I send out at work
when we set up a new client's file. A lot of the info is the same -- the
regarding
line, the court date, etc. Some of the variable info is pertinent to
only one letter, and some is pertinent to more than one letter. What would
be the advantage of the alternatives -- Mail merge? Form? Macro? I think
mail merge might be the way to go, but am not sure. Would appreciate any
recommendations.

Thanks,

 

[Doug Robbins - Word MVP]

While mailmerge can be used for that purpose, it is really intended to be
used to produce multiple copies of the same letter, each one "personalised"
for each record in the data source.

Whether mail merge is the best option depends upon:

1. Where is the client data being stored?

2. How important it is for you to be able to easily find one particular
client from amongst all of them.

3. The degree to which you want to automate the task of preparing the
various documents for a client.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP