I
Ivonne S
How many types of mail merge are? and they are used for what?
P
Peter Jamieson
The types in Word 2003 are:
"Letters" : Typically, each record in the data source results in a single
letter. Word automatically inserts a section break between the output for
each record. You can output to printer, e-mail/(fax via e-mail), or to a new
document which contains all the letters)
"E-mail messages": essentially like "Letters" but you signal your intention
that you are going to e-mail them early on. There may be some minor
differences in behaviour compared with "Letters". With e-mail merges you can
choose whether your mail merge main document is sent as an attachment in
..doc format, or sent as in HTML format (only really available if you are
using Office 2002 or later, the full Outlook, and I am mtold that recent
updates typically prevent this from working at all), or converted to plain
text and sent as the body of the e-mail message.
"Envelopes" - this option provides default position of address and return
address
"Labels" - produce sheets of labels each with a different address or other
content.
"Directory" - known as "Catalog" in Word 2000 and earlier. In this case,
Word outputs a copy of the mail merge main document for each record in the
data source, but does not insert page breaks or any other space between the
output for each record. So if for example your main document has a single
table row with mailmerge fields in each cell, you end up with a (headerless)
table full of data from the data source. With Directory merges you can only
output to a new document. You can't output directly to printer or to e-mail.
You might also see "Faxes", which in Word 2003 is really ust a variation on
""E-mail messages".
I leave you to consider whether you think "Not a Mail Merge Document" is a
"type" of Mailmerge document
Peter Jamieson
"Letters" : Typically, each record in the data source results in a single
letter. Word automatically inserts a section break between the output for
each record. You can output to printer, e-mail/(fax via e-mail), or to a new
document which contains all the letters)
"E-mail messages": essentially like "Letters" but you signal your intention
that you are going to e-mail them early on. There may be some minor
differences in behaviour compared with "Letters". With e-mail merges you can
choose whether your mail merge main document is sent as an attachment in
..doc format, or sent as in HTML format (only really available if you are
using Office 2002 or later, the full Outlook, and I am mtold that recent
updates typically prevent this from working at all), or converted to plain
text and sent as the body of the e-mail message.
"Envelopes" - this option provides default position of address and return
address
"Labels" - produce sheets of labels each with a different address or other
content.
"Directory" - known as "Catalog" in Word 2000 and earlier. In this case,
Word outputs a copy of the mail merge main document for each record in the
data source, but does not insert page breaks or any other space between the
output for each record. So if for example your main document has a single
table row with mailmerge fields in each cell, you end up with a (headerless)
table full of data from the data source. With Directory merges you can only
output to a new document. You can't output directly to printer or to e-mail.
You might also see "Faxes", which in Word 2003 is really ust a variation on
""E-mail messages".
I leave you to consider whether you think "Not a Mail Merge Document" is a
"type" of Mailmerge document
Peter Jamieson