Mailing Labels Outlook 2007 / Word 2007

[Charliec]

I need to create mailing labels from my Contacts List in OL2007. All
of my contacts are assigned to Categories and I would like to create
mailing labels for all contacts in a certain Category.

In OL2007, I cannot send to figure out how to show in the "Address
Card" view, only members in the Category I want to use. I did this a
couple of years ago, but cannot seem to remember how I did it.

Can anyone provide step by step procedures on how to accomplish this.

Thanks
Charliec
******************************************************
Charliec

 

[Russ Valentine [MVP-Outlook]]

Why would you use the Address Card view when the "By Category" view does
exactly what you want? I must be missing something in your question.
Enlighten me with the details of your question.

 

[Charliec]

Why would you use the Address Card view when the "By Category" view does
exactly what you want? I must be missing something in your question.
Enlighten me with the details of your question.

Well, maybe you can explain it to me (when the "By Category" view does
exactly what you want? - this view does not do exactly what I want). I
only want to print labels for the contacts with the Category of "Moore
Family" - not "all Categories". When in Category View - all
Categories are listed.

How does one narrow the contacts to only those in the Category of
Moore Family - without doing it one by one?

As I said, a couple of years ago, in OL2007, I was able to get the
Address Card view to display only those in a certain Category. Then I
was able to go to Mail Merge and perform the creation of labels with
only the Contacts in that Category. I can't seem to find that ability
anymore. Was it deleted.

I have hundreds on contacts under Categories such as Xmas List, Moore
Family, Chapman Family, etc, and need to be able to deal with each
Category individually - What am I missing???

Charliec
******************************************************
Charliec

 

[Charliec]

Never mind - I found it!

Charliec

Well, maybe you can explain it to me (when the "By Category" view does
exactly what you want? - this view does not do exactly what I want). I
only want to print labels for the contacts with the Category of "Moore
Family" - not "all Categories". When in Category View - all
Categories are listed.

How does one narrow the contacts to only those in the Category of
Moore Family - without doing it one by one?

As I said, a couple of years ago, in OL2007, I was able to get the
Address Card view to display only those in a certain Category. Then I
was able to go to Mail Merge and perform the creation of labels with
only the Contacts in that Category. I can't seem to find that ability
anymore. Was it deleted.

I have hundreds on contacts under Categories such as Xmas List, Moore
Family, Chapman Family, etc, and need to be able to deal with each
Category individually - What am I missing???

Charliec
******************************************************
Charliec

******************************************************
Charliec

 

[Charliec]

I was reading an article by Dennis O'Reilly on news.cnet.com regarding
"Print your Outlook contacts as mailing labels". His preferred
approach was to create a new folder for the desired contacts and then
use Word 2007 to create the labels vs using the Mail Merge feature in
Outlook 2007 which he had problems with.

The link to the article is
http://news.cnet.com/8301-13880_3-10045169-68.html

In the article, he said "Instead, move the contacts whose addresses
you want to print into a new folder in Outlook's contact list. With
your new contact folder in place, click Tools > Letters and Mailings >
Mail Merge in Word 2003 or the Mail Merge tab on Word 2007's ribbon."

I have my contacts in Categories, and would like to print labels by
Category.

Question, how do I move the contacts in a particular Category to a
"new folder" so I can try his approach?

Thanks
Charliec

Well, maybe you can explain it to me (when the "By Category" view does
exactly what you want? - this view does not do exactly what I want). I
only want to print labels for the contacts with the Category of "Moore
Family" - not "all Categories". When in Category View - all
Categories are listed.

How does one narrow the contacts to only those in the Category of
Moore Family - without doing it one by one?

As I said, a couple of years ago, in OL2007, I was able to get the
Address Card view to display only those in a certain Category. Then I
was able to go to Mail Merge and perform the creation of labels with
only the Contacts in that Category. I can't seem to find that ability
anymore. Was it deleted.

I have hundreds on contacts under Categories such as Xmas List, Moore
Family, Chapman Family, etc, and need to be able to deal with each
Category individually - What am I missing???

Charliec
******************************************************
Charliec

******************************************************
Charliec

 

[Gordon]

Well, maybe you can explain it to me (when the "By Category" view does
exactly what you want? - this view does not do exactly what I want). I
only want to print labels for the contacts with the Category of "Moore
Family" - not "all Categories". When in Category View - all
Categories are listed.

How does one narrow the contacts to only those in the Category of
Moore Family - without doing it one by one?

Select the category then do Tools-Mail Merge.

 

[Russ Valentine [MVP-Outlook]]

He doesn't know what he's talking about. It is much easier simply to merge
to your Category. There is absolutely no reason to create another Contacts
Folder just so you can start the merge from Word. Starting the merge from
Outlook provides far more options when you are using Outlook Contacts.

 

[Charliec]

Select the category then do Tools-Mail Merge.

Where do you select the category - I don't see that option in OL2007?
The only way I have figured out to display just one category in
Address Card is to do a search when in Address Card View for "Moore
Family" and those are then displayed in Address Card View.
******************************************************
Charliec

 

[Charliec]

Thanks

Charliec

He doesn't know what he's talking about. It is much easier simply to merge
to your Category. There is absolutely no reason to create another Contacts
Folder just so you can start the merge from Word. Starting the merge from
Outlook provides far more options when you are using Outlook Contacts.

******************************************************
Charliec

 

[Russ Valentine [MVP-Outlook]]

Repeating: You use the By Category view for this, not the Address Card view.[/QUOTE]

On Fri, 23 Jan 2009 20:43:21 -0500, "Russ Valentine [MVP-Outlook]"

Why would you use the Address Card view when the "By Category" view
does
exactly what you want? I must be missing something in your question.
Enlighten me with the details of your question.

Well, maybe you can explain it to me (when the "By Category" view does
exactly what you want? - this view does not do exactly what I want). I
only want to print labels for the contacts with the Category of "Moore
Family" - not "all Categories". When in Category View - all
Categories are listed.

How does one narrow the contacts to only those in the Category of
Moore Family - without doing it one by one?

Select the category then do Tools-Mail Merge.

Where do you select the category - I don't see that option in OL2007?
The only way I have figured out to display just one category in
Address Card is to do a search when in Address Card View for "Moore
Family" and those are then displayed in Address Card View.
******************************************************
Charliec[/QUOTE]

 

[Charliec]

Repeating: You use the By Category view for this, not the Address Card view.

How? Please! If that's not too much to ask! You answer the question,
but you do not say HOW! You just continue to say "it can be done" -
How!

Would appreciate that!

Thanks
Charliec
******************************************************
Charliec

 

[Russ Valentine [MVP-Outlook]]

Well you were the one who said "Never mind. I found it!" And Gordon also
posted the answer.
What is your question? Select The By Category View from your View Menu.
Select the Category to which you want to merge. Tools > Mail Merge...[/QUOTE]

Repeating: You use the By Category view for this, not the Address Card
view.

How? Please! If that's not too much to ask! You answer the question,
but you do not say HOW! You just continue to say "it can be done" -
How!

Would appreciate that!

Thanks
Charliec
******************************************************
Charliec[/QUOTE]

 

[Charliec]

Well you were the one who said "Never mind. I found it!" And Gordon also
posted the answer.

What I meant was, I found a way to display an individual Category in
Address Card View via using the Search feature in that view with the
Category as the search key - then go through the Mail Merge procedure.

What is your question? Select The By Category View from your View Menu.
Select the Category to which you want to merge. Tools > Mail Merge...

I followed this procedure in Category View, selecting the "Moore
Family" Category and then Tools/Mail Merge. It selected all Contacts
in every Category into the Mail Merge. By selecting the Category, I'm
assuming you mean to highlight the Category Title Line, which I did.

I must be doing something wrong
******************************************************
Charliec

 

[Russ Valentine [MVP-Outlook]]

Select the Category Header.
In the Mail Merge Dialog you will have the option to merge "Only to Selected
Contacts"[/QUOTE]

Well you were the one who said "Never mind. I found it!" And Gordon also
posted the answer.

What I meant was, I found a way to display an individual Category in
Address Card View via using the Search feature in that view with the
Category as the search key - then go through the Mail Merge procedure.

What is your question? Select The By Category View from your View Menu.
Select the Category to which you want to merge. Tools > Mail Merge...

I followed this procedure in Category View, selecting the "Moore
Family" Category and then Tools/Mail Merge. It selected all Contacts
in every Category into the Mail Merge. By selecting the Category, I'm
assuming you mean to highlight the Category Title Line, which I did.

I must be doing something wrong
******************************************************
Charliec[/QUOTE]

 

[Charliec]

Select the Category Header.
In the Mail Merge Dialog you will have the option to merge "Only to Selected
Contacts"

Got you! How did I miss that.
Thanks - will give it a shot.

******************************************************
Charliec