Mailmerge to envelopes and labels

[Raymona]

Hi

I have a couple of questions. I hope that my questions are understandable and answerable.

Questions

1. Our computers have just been networked. Is there a way to transfer the address book from one computer to anohter?

2. Is there a way to retrieve something that has been mistakenly deleted from the address book.

Problem

1. When I go to word and click on tools then envelopes and lables the windo comes up and then I click on the address book. I then click on the address that I want to appear on the envelope or label. One of two things happen when I do this. When I click on some only the name appears and when I click on others the name, address, city, state, and zip appears. What do I need to do for the addresses that only the name appears to get everthing to show?

Thank You

Raymona

 

[Peter Jamieson]

You'll probably get a more reliable answer to your first (1) and (2) in an
Outlook group.

But which version of Word are you using, and do you know which software is
being used to store your addresses? It isn't Word, and it is /probably/ the
same program that you use for e-mail, and it's /probably/ the thing that is
set up as your Contact List program in Internet Explorer|Tools|Internet
Options|Programs.

Knowing which address book you are using might help answer your second (1),
but
a. for any particular address, is it always inserted in the same way (i.e.
whenever you insert address X, does it always have city/state/zip etc.? And
when you inset Y, does it always lack city/state/zip? Or does X sometimes
have city/state/zip and sometimes not? etc.)
b. if each address always inserts the same way. it suggests that the data
is stored a different way for different addresses. It may be that the
"Mailing address" is set up to be the Home Address in some cases, the
Business address in others, etc. Various problems have been reported along
those lines depending on your address book software.
c. If an address inserts differently at different times, you need to notice
what is making the difference - e.g., are you inserting them into documents
with different templates attached? If so, they could have a different
"addresslayout" Autotext that causes different details to be inserted.

--
Peter Jamieson
MS Word MVP

Hi

I have a couple of questions. I hope that my questions are understandable and answerable.

Questions

1. Our computers have just been networked. Is there a way to transfer the

address book from one computer to anohter?

2. Is there a way to retrieve something that has been mistakenly deleted from the address book.

Problem

1. When I go to word and click on tools then envelopes and lables the

windo comes up and then I click on the address book. I then click on the
address that I want to appear on the envelope or label. One of two things
happen when I do this. When I click on some only the name appears and when
I click on others the name, address, city, state, and zip appears. What do
I need to do for the addresses that only the name appears to get everthing
to show?