Maintaining and synchronizing a separate address book or contact f

[Lion John]

I have a large address book, too large for my wife's pocket organizer. I
would like to use Outlook 2007 to back up her address book and have the
requisite software. However it seems that if I use it, on synchronizing, she
would end up with my large address book or my address book would be replaced
by her much smaller one. Can I somehow sync only a part of my contacts file?

 

[Diane Poremsky [MVP]]

What you can sync depends on the sync software the device uses, it has
nothing to do with outlook. for example, I can sync categories to my
blackberry.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Cindy62707]

I have a large address book, too large for my wife's pocket organizer.  I
would like to use Outlook 2007 to back up her address book and have the
requisite software.  However it seems that if I use it, on synchronizing, she
would end up with my large address book or my address book would be replaced
by her much smaller one.  Can I somehow sync only a part of my contactsfile?

It took me a while but I figured out how to keep my email contacts
separate from my cell phone numbers when Syncing Outlook with my cell
phone using Windows Mobile (everyone told me it was IMPOSSIBLE to keep
the two separate if I wanted to sync my phone with my computer to be
able to backup my cell phone contacts but it is not).

Windows Mobile (if that is what you have too) only syncs contacts in
the main "Contacts" folder. IF you create another Contacts folder
(John's contacts) and move your large list of contacts into it, then
when you sync your wife's organizer the main contacts will become her
folder during that sync (make sure of your settings so that the sync
does not wipe out the organizer the first time though by having the
computer override the organizer...blank Contact folder might make the
organizer blank depending on the direction that takes precedence). If
you never need to sync your list anywhere you can just leave them at
that. If you do, then it will take "moving" contacts around whenever
you are syncing her organizer or yours to keep them separate. And I
would create a backup of each in their own separate folder incase a
sync goes haywire for some reason...ask me how I know that !

Cindy

 

[Lion John]

Thanks, Cindy, I'll give it a try after first making backups. John

 

[Brian Tillman [MVP - Outlook]]

I have a large address book, too large for my wife's pocket organizer. I
would like to use Outlook 2007 to back up her address book and have the
requisite software. However it seems that if I use it, on synchronizing,
she
would end up with my large address book or my address book would be
replaced
by her much smaller one. Can I somehow sync only a part of my contacts
file?

Create a separate mail profile (or, better yet, Windows account) for her and
she'll be able to sync only her stuff and not touch yours at all.