Maintaining HTML links to other folders in sent documents

[mz]

I have a small personal collection of "stuff." My inventory is maintained
as a simple table in a Word document.

Each row is one item. The last column of each row is an HTML link to an
image folder that resides outside the document and elsewhere on my computer.

Clicking the link takes you to the image of that item so you can see what it
looks like.

As long as I am on my computer this system and procedure works perfectly.

But I am baffled as to how I can send my inventory listing with the embedded
links to someone, say as an email attachment, or even if burned to CD.

How do I preserve the links? How do I attach the folder containing the
images?

Even if the inventory document and image folder are burned to CD, doesn't
that presume that readers CD drive would have the drive designation as mine?

Am I missing something? Is there a better way to do deal with HTML links
from inside a table to a separate folder?

Thank you,

mz

 

[Cindy M.]

Hi Mz,

The concept of *relative* vs. *absolute* links / file paths it what you're
looking for.

If you place the images in the same folder, or a sub-folder of the folder where
the document is saved, Word should automatically generate a relative link. That
is, the link will describe where the file is located in relation to the folder
where the document containing the link is. Thus, when you copy or move the
entire folder group, the links are maintained.

If that's how things are set up currently, you shouldn't have any problem.
Making it work after-the-fact could get a bit tricky, and whether it can work
at all depends on the version of Word you're working with.

I have a small personal collection of "stuff." My inventory is maintained
as a simple table in a Word document.

Each row is one item. The last column of each row is an HTML link to an
image folder that resides outside the document and elsewhere on my computer.

Clicking the link takes you to the image of that item so you can see what it
looks like.

As long as I am on my computer this system and procedure works perfectly.

But I am baffled as to how I can send my inventory listing with the embedded
links to someone, say as an email attachment, or even if burned to CD.

How do I preserve the links? How do I attach the folder containing the
images?

Even if the inventory document and image folder are burned to CD, doesn't
that presume that readers CD drive would have the drive designation as mine?

Am I missing something? Is there a better way to do deal with HTML links
from inside a table to a separate folder?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[mz]

Cindy,

If keeping everything in a single folder is the answer, then that is simple
enough.

Originally, I had hoped to keep all of my image folders in one image
archive, and to link to the various image folders as needed, but that
appears to be an awkward solution if I need to send the table document and
image folder together.

I'm still early in the process. I will rearrange my inventory files and
redo the links as it doesn't really matter where the inventory image folder
is maintained for my my other desktop applications.

mz