MAJOR HELP NEEDED- Track Changes

[susan]

Hello,
My job depends on this answer to my post. I have a user
who is our media rep. He is not so bright with MS Word
XP, and has not gone to any training classes... you know
the story Well, we have had previous trouble with the
Track Changes feature in his Word getting turned on. Then
he saves the edited document and sends it out, and the
recipients get the doc with all the red markup in it. I
would like to completely disable this feature in Word XP
for him. I have printed out many help docs on how to
enable disable with ctrl/shift E and other things,
however I don't think this user can contend with having
to do anything extra, please would someone help me get
the ENTIRE Track Changes feature removed from Word so he
will not be bothered with it. It is embarrassing to him
to send out a document with edits in it, and he vents his
anger on the IS dept. Please anything you can do to help
with this matter would be appreciated.

 

[Herb Tyson [MVP]]

There is NO foolproof method.

I'd sneak in, rename WordPad as Word, change the icon so it looks like Word,
change the file associations so that they use WordPad instead of Word, and
then tell him that it's a new super-duper-faster version of Word.

Barring that... you could create empty macros that have the same names as
all of the Tracking features. Or... not empty. For example, in his
Normal.dot, create a macro named:

ToolsRevisionMarksToggle

and assign to it the following:

Sub ToolsRevisionMarksToggle()

MsgBox ("The tracking feature has been disabled, you twit! So, please stop
trying to activate it!")
End Sub

Note: the MsgBox line might wrap here, but it's one continuous line. Of
course, if you really want to save your job... you might tailor the message
so that it's a bit more... er, gracious.

Good luck.

 

[Greg Maxey]

Susan,

I don't know how to remove the feature entirely, but the following measures
might help:

Use View>Toolbars>Customize and drag "Track Changes" off the Tools menu.

Use View>Toolbars>Customize>Commands>Keyboard to deactivate (remove) the
CTRL+Shift+E keyboard shortcut from the ToolsRevisionMarksToggle command

If your user still manages to activate TrackChanges, you could put the
following line of code in an AutoClose macro to automatically accept any
changes:

Sub AutoClose()

With ActiveDocument
.AcceptAllRevisions
End With

End Sub

HTH