Making a Backup copy with a template

[Hugh Hughes]

My group shares a document on our network that we must update on a
weekly basis. I created a template and checked the box for automatic
backups. The problem I am having is that the backup copy only has the
template information, but not the text that has been typed in. How can
a make so that the text is also saved in the backup? My group is using
various versions of Word for Mac from 98 to X. Thanks for the help!

Sincerely,

Hugh Hughes

 

[John McGhie]

Hi Simon:

Always Make Backup is a property of the Application, not the document or the
template. You need to set it in each individual workstation.

However, workstations other than the first will not have the template open
in Edit mode, so no backup will be created.

Technically, each machine "should" be making a COPY of the template (that's
what a template is for...) so they should have an unnamed instance of a copy
of the template as a .doc file.

When the machine "opens" the template, it should make a copy. If the user
saves, there will be a saved instance. No backup will be created unless the
user saves a second time or closes and re-opens the file.

You need to create a macro in the template to explicitly do what you need:
automatic backup is not going to do what you want.

Cheers