Making a key in Word 2008

[secutorum]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

I have a rather large document (my working bibliography for my PhD) that I want to use different text colors to denote whether I've read something fully, quickly or not at all (amongst a few others).

What I can't figure out how to do is to insert a 'key' at the bottom of the document to reference what each color means. Ideally I want a small left-justified box of the color and the text description to the right of the color. I've seen things like this before, I just can't figure out how it is done.

Thanks.

E

 

[John McGhie]

Put it in the running footer.

View>Headers and Footers> then go to the Footer. That way you have to enter
it only once and it will appear on each page.

I would use Character styles to actually apply the colours. That way, you
can quickly and easily remove them all before you print.

Cheers

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

I have a rather large document (my working bibliography for my PhD) that I
want to use different text colors to denote whether I've read something fully,
quickly or not at all (amongst a few others).

What I can't figure out how to do is to insert a 'key' at the bottom of the
document to reference what each color means. Ideally I want a small
left-justified box of the color and the text description to the right of the
color. I've seen things like this before, I just can't figure out how it is
done.

Thanks.

E

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John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[Daiya Mitchell]

If you really want a box of each color, you can create one through
Insert Text Box, or use the Drawing toolbar to draw a shape. Then
right-click it for formatting options--"Fill" is the vocabulary you need
for setting the color. I'm not promising that the Fill colors are the
same as text colors, 'cause they probably aren't.

Personally, I don't see the point in bothering with a box of the color.
I'd just write--Really Did Read, Looked At Every Word But May Not Have
Understood, Was Falling Asleep While "Reading", and color-code each
phrase in the same color. Bold might make it more obvious for you.

Actually, I wouldn't use color to track this at all. I'd just do
headings and move books around, so I could see at a glance where my
research was and not need a key. Select and Table | Sort would put it
into alphabetical order if I needed to share it.

Good luck with the PhD!