Making Check Boxes

[Jami B.]

I am using the Student form for (obviously) a list for students. I had to add
check boxes through the design view, but when I click on the check boxes for
each contact, it clicks it for ALL of the students. How do I make the check
boxes check for each individual contact without it checking all of them?
Thanks.

 

[KARL DEWEY]

The checkbox needs to be bound to a field in the table so the record will
store the information.

 

[Jami B.]

How do I go about binding the field to the record? Is it in properties?

 

[John W. Vinson]

I am using the Student form for (obviously) a list for students. I had to add
check boxes through the design view, but when I click on the check boxes for
each contact, it clicks it for ALL of the students. How do I make the check
boxes check for each individual contact without it checking all of them?
Thanks.

STOP.

It sounds like you're starting with the Form. That's like assembling a house's
windowframes before you've poured the foundation!

Data is NOT stored in forms, but only in Tables. What is the structure of your
tables? What table field is the checkbox bound to? If it's not bound to a
table field then it's not stored anywhere and not related to any student.

 

[KARL DEWEY]

First read John W. Vinson's response.

I assume your form uses a query to pull records from your table.
Open the form in design view. Right click the form and select Properties.
Click on the checkbox and then click in the Control Source property to select
your field.

 

[Jami B.]

Unfortunately, I do not know how to bind any fields to any particular
contact, and it would be too much to ask for a detailed "how-to" but is there
a quick way to explain how to bind the information so my check boxes work
properly? I am somewhat new to creating new forms and tables with Access, so
forgive me if I seem naive on the Access lingo. Thanks so much for your time!

 

[Jami B.]

Access 2007 may be different, but I could not find the Control Source option.
Any other suggestions?

 

[Fred]

Hello Jami B.

If you will forgive the directness which is an attempt to be helpful.

The foundation of everything that Access does is storage of information in
tables. Everything else is just an "interface" to the tables. It sounds
like you do not understand this or possibly that you do not even understand
what tables are. You're going to have to start by learning that before you
will be able to do any design work with Access.

Sincerely,

Fred

 

[Jami B.]

Ok- thank you. I will start with the basics. And thank you for your honesty-
I may have jumped the gun with something I do not quite understand. Thanks
again.

 

[John W. Vinson]

Unfortunately, I do not know how to bind any fields to any particular
contact, and it would be too much to ask for a detailed "how-to" but is there
a quick way to explain how to bind the information so my check boxes work
properly? I am somewhat new to creating new forms and tables with Access, so
forgive me if I seem naive on the Access lingo. Thanks so much for your time!

Again:

*Start with the Tables*.

Don't even OPEN the forms window until you have tables with all of the fields
needed to store the information that you want to record.

This would include a Yes/No field in the appropriate table (which I can't
really identify based on what you've posted).

Once you have your tables set up, with all the needed fields and
relationships, *then* create your Form.

You might want to look at some of the tutorials and sample databases
available:

Jeff Conrad's resources page:
http://www.accessmvp.com/JConrad/accessjunkie/resources.html

The Access Web resources page:
http://www.mvps.org/access/resources/index.html

A free tutorial written by Crystal (MS Access MVP):
http://allenbrowne.com/casu-22.html

MVP Allen Browne's tutorials:
http://allenbrowne.com/links.html#Tutorials

 

[Jami B.]

Thank you so much for your help. I will look over the tutorials and hopefully
they will get me far enough where I can complete this database. Thank you so
much again- and hopefully, I won't bother you with any more questions. Thanks
again.

 

[KARL DEWEY]

On the Property Sheet click on the Data tab and it is the first item listed.

 

[John W. Vinson]

Thank you so
much again- and hopefully, I won't bother you with any more questions.

You're most welcome - and indeed you're most welcome to keep asking questions
as needed. We're all volunteers here and we wouldn't be here if we didn't want
to help folks! So don't hesitate to post back if you're confused about a
tutorial or about your table/form structures.