Making PWA Permissions Retroactive

[Doug]

When adding a new resource to a permissions group in PWA, that
resource inherits those permissions from that day forward, but not for
any project/document created previously. For instance if I add
someone to the Project Manager group, he will be able to access all
project document stores for projects created subsequent to that day,
but he will not be able to view any document stores that were created
before that day. Is there a way to make these permissions retroactive
so that he can see all document stores (without going into each one
individually and adding him)? I'm using Project Server 2003 SP2.

Thanks!

 

[Jonathan Sofer]

Are you saying that certain documents within a single workspace are
accessible to the user but old documents on that same project workspace are
not accessible? This does not seem to me to be a possible behavior.

However, if you are referring to separate project workspaces being entirely
accessible or inaccessible to the user, then this sounds like a
synchronization issue. You can either synchronize each project workspace
individually which can take a long time and re-synchronizes all the users
for the workspaces or you can temporarily de-activate and then re-activate
the user in question to synchronize that individual users PWA/SharePoint
permissions on all existing project workspaces.

If you have many workspaces, the de-activation of the user via PWA, may take
several minutes as it will be removing the users permission from all sites.
Then, when you re-activate, it will take several minutes as well as it will
be adding the user back to all the workspaces with the new permissions.

Jonathan Sofer

 

[Doug]

Thanks, Jonathan, for the reply. The second scenario that you
describe is what I'm looking at. How do I synchronize a workspace?

 

[Jonathan Sofer]

Are you using Project Server 2003? If so, the synchronization of the page
is done under Admin>Manage Windows SharePoint Services>Project Workspaces.

You highlight the row for the specific workspace and click the synchronize
permissions.

Hope this helps.

Jonathan

 

[Jonathan Sofer]

I meant:
Admin>Manage Windows SharePoint Services>Manage SharePoint sites

not:
Admin>Manage Windows SharePoint Services>Project Workspaces