Making the gutter space zero

[TM]

I just realized the gutter has nothing to do with this. I sent the email
at 9:08pdt and it still hasn't shown up in the newsgroup - at least on
my computer. Still would like to know how to get rid of that space

--
Tonya Marshall
Not using my valid email address

Word 2002:

I have a 50 page document that has a very long table in it. I've split
the table so that it won't corrupt but then I can't use a heading row. I
put a table row in the header for the column titles but I can't get rid
of the 0.5-inch gutter space between the top of the page and bottom of
the header.

I have the gutter set to zero, but it looks like it's about 0.5 inches.
I've set the font size on the paragraph mark at the bottom of the
heading table row to 1 pt. I've checked paragraph spacing everywhere I
can think to look and it's zero. They don't have to meet, I just want
them closer.

FWIW: Header is set 0.5 inches from top of page.

 

[Suzanne S. Barnhill]

If you view nonprinting characters, you'll see that there is an empty
paragraph after your table in the header; Word insists on having a text
paragraph below any table. You can select this paragraph and format it as
Hidden.

But I would not take this approach. I'd give the table a heading row and let
it run for, say, 25 pages, then split it and repeat the heading at the top
of the second part of the table and let it run for the remaining 25 pages.
If you need to insert page breaks, you can use the "Page break before"
property on a table row without actually splitting the table (the heading
will still repeat).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[TM]

Hi Suzanne,

I don't need any page breaks - the table was continuous until I split it
into several places fearing it was too large and might tumble. I add
rows to it frequently. I had already changed the ¶ at the bottom of the
table row in the header to 1 pt but it made no difference; making it
hidden text changed nothing.

I took your suggestion - joined it together again and split it in the
middle and put the heading rows back into the table.

I'm wondering how long can it become, safely, before splitting it again?
The initial table, of course, was long and I would guess that I probably
add 3 to 4 documents (rows) a week to the table.

What it is is a list of all my Word documents in 3 different versions of
Word and I'm trying very hard to add the name, folder and Word version
of each new document to the list each time I create a document. Looking
at the list I'm seeing a lot of documents that can be deleted and I need
to do a lot of housecleaning - like what do I need year 2000, 2001 &
2002 calendar schedules for? <groan>

Thanks, Suzanne. I appreciate the suggestions. Hopefully my lengthy
table will be safe from corruption.

--
Tonya Marshall
Not using my valid email address

If you view nonprinting characters, you'll see that there is an empty
paragraph after your table in the header; Word insists on having a text
paragraph below any table. You can select this paragraph and format it as
Hidden.

But I would not take this approach. I'd give the table a heading row and let
it run for, say, 25 pages, then split it and repeat the heading at the top
of the second part of the table and let it run for the remaining 25 pages.
If you need to insert page breaks, you can use the "Page break before"
property on a table row without actually splitting the table (the heading
will still repeat).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[TM]

Suzanne:
I don't find the option in Table Properties/Rows: "Page break before"
I have allow table row to break across pages, is that what you meant?
--
Tonya Marshall
Not using my valid email address

If you need to insert page breaks, you can use the "Page break before"
property on a table row without actually splitting the table (the heading
will still repeat).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Jay Freedman]

Hi, TM,

It's a paragraph setting (in Format > Paragraph on the Line and Page Breaks
tab) that you can apply to the first paragraph of any cell in the row.
(Actually, you could apply it to any paragraph in the cell, and the page
break would occur before that paragraph.)

 

[TM]

Thanks, Jay.
Now I get it! It's just another way to do a page break - I usually do
Ctrl + Enter. I don't want any page breaks in my table so I'll just stay
with the splits. Have a table split button on a toolbar I use a lot when
doing tables.

 

[Suzanne S. Barnhill]

The thing about splitting a table is that it adds an empty paragraph between
the tables. If you split the table at the point where it has filled the
previous page, then this empty paragraph is going to be at the top of the
next page, which is possibly what was causing your problem in the first
place.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[TM]

There's a TOC on the first page with a section break next page which, of
course, has a paragraph mark by it. That's probably what was causing the
spacing but I want to keep the TOC as it's quick access to my
alphabetically arranged table. I'm going to let the tables travel down
the pages as they will. There are heading rows at the beginning of each
split table and it seems to be working well for me.