Managing linked-in graphics

[LisaH]

I have a document that needs to serve two different audiences. The main
difference between the two documents is the screen shots. Currently I have
the screen shots for customer A in folder A, and the screen shots for
customer B in folder B. The screen shot files are linked in from a folder
called FM_Screens.

My plan is to have three graphics folders: FM_Screens, CustA_FM_Screens, and
CustB_FM_Screens. When I want to print the document for Customer A, I will
put the screens from CustA_FM_Screens into FM_Screens. When I want to print
the document for Customer B, I will put the screens from CustB_FM_Screens
into FM_Screens. After creating the Word file, I will PDF the result.

Will this work? Will switching screens from one folder to another cause my
links in the Word document to break?

Thanks!

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?TGlzYUg=?=,

It should be workable. But you'll want to make sure the graphics are inserted
in line with the text (no text flow formatting). Then you can work directly
with the IncludePicture field code that controls the link. (Alt+F9 to toggle
the field codes; when you can see the field codes you can use Find/Replace to
change the paths).

Alternately, you can save the path in a document Property
(File/Properties/Customize) and insert this into the IncludePicture field.
(Only single, not double backslashes when you go this route)). Insert the
DocProperty field in place of the path. Ctrl+A, F9 to force updates after you
change the path in the document property.

I have a document that needs to serve two different audiences. The main
difference between the two documents is the screen shots. Currently I have
the screen shots for customer A in folder A, and the screen shots for
customer B in folder B. The screen shot files are linked in from a folder
called FM_Screens.

My plan is to have three graphics folders: FM_Screens, CustA_FM_Screens, and
CustB_FM_Screens. When I want to print the document for Customer A, I will
put the screens from CustA_FM_Screens into FM_Screens. When I want to print
the document for Customer B, I will put the screens from CustB_FM_Screens
into FM_Screens. After creating the Word file, I will PDF the result.

Will this work? Will switching screens from one folder to another cause my
links in the Word document to break?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail