Manual numbering, looong words

[John A. Eyon]

Did you know that Japanese doesn't have spaces between words? Well, the
document I'm working has no spaces. Entire paragraphs are one word. This
causes a problem with numbered paragraphs.

If we use the autonumbering option, things are fine--but the company wants
to avoid the difficulties associated with that feature, so we're manually
numbering paragraphs where necessary. And that's when the paragraph looks
funny. Below, in the illustration, the "@"s substitute for a long string of
Japanese characters):

An autonumbered paragraph looks fine with number, tab, then the beginning of
the text on the first line.
1.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@

A manual numbered paragraph is separated into two lines, the number on one
line, the text on the other.
2.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@

We've already thought of adding a space when the line is supposed to break.
Does anyone have an idea of why this is happening? Is there another solution
than inserting a space or manual line break?

Thanks in advance.

 

[John A. Eyon]

(Err, it's late and I can't seem to think straight....)

Not "autonumbering" but "list numbering".

And, I'm using Word 2000.

--John Eyon

 

[Word Heretic]

G'day "John A. Eyon" <[email protected]>,

You use a non-breaking space to separate them. ASCII 160,
Ctrl+Shift+Space

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com

steve from wordheretic.com (Email replies require payment)


John A. Eyon reckoned:

 

[John McGhie [MVP - Word]]

Hi John:

I think your company is making a mistake in avoiding list numbering. I am a
technical writer familiar with Japanese translation text. I do this stuff
for a living, and I use list numbering. Done right by someone who knows
what they are doing it works fine.

Now: your problem is that you are not allowing an appropriate place for Word
to break. Word will break a line at the first available white space: which
in your case, is the tab immediately following the number.

There's no good fix for this other than placing a space or hard return where
you want the line to break.

However, it sounds as though your paragraph style does not have a hanging
indent correctly defined. If you were to use Word's list numbering, it
would automatically add hanging indenting to the paragraph, whether you used
a style or not.

To emulate this, create a style and set it to have hanging indenting at 20
pt (or 36 pt, depending on how wide your numbers get). Use this style for
your numbering. Note: I did not say add numbering to the style, just the
hanging indent to the Paragraph section of the style. No numbering at all.

In the Tab section of that style, define a left tab at the same measure as
your hanging indent. Exactly the same measure: it must match exactly: so 20
pt or 36 pt. Make sure you do not have any other tabs to the left of it.

This will format the paragraph the same way as Word would if you were using
list numbering.

Hope this helps

(Err, it's late and I can't seem to think straight....)

Not "autonumbering" but "list numbering".

And, I'm using Word 2000.

--John Eyon

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]