Manual Pagination Not Saved

[Pamelagio]

I have a series of Word 2003 documents that I have manually paginated with
hard page breaks where necessary to avoid a heading being separated from its
following text. I have discovered, though, that after I have saved the
paginated documents, the pagination is somehow lost; i.e., when I reopen the
document, the pagination is all screwed up again. I know I can use the "keep
together" function to stop this in the future, but in the meantime I can't
take the time to apply that formatting to nearly 100 documents. Is there some
secret to getting the pagination to save permanently?

 

[Robert M. Franz (RMF)]

Hi Pamelagio

I have a series of Word 2003 documents that I have manually paginated with
hard page breaks where necessary to avoid a heading being separated from its
following text. I have discovered, though, that after I have saved the
paginated documents, the pagination is somehow lost; i.e., when I reopen the
document, the pagination is all screwed up again. I know I can use the "keep
together" function to stop this in the future, but in the meantime I can't
take the time to apply that formatting to nearly 100 documents. Is there some
secret to getting the pagination to save permanently?

No, unfortunately: that's not how Word works.

Text is paginated on the fly, always. Word "talks" to the printer driver
(more than most other applications) to determine what the given machine
is capable of.

A lot of the grief of earlier years can be eliminated when Tools |
Options | Compatibility: "Use printer metrics ..." is not checked. And
all used fonts are resident on the system. And the printer driver has
the same settings. But not all.

That's why it's better to setup documents so that they lay out
relatively well no matter what printer driver is used. And whenever more
fine-grained control is needed, you paginate (still with paragraph
properties and not with hard breaks) once in the end before the
"printing" process.

HTH
Robert

 

[Robert M. Franz (RMF)]

That's why it's better to setup documents so that they lay out
relatively well no matter what printer driver is used. And whenever more
fine-grained control is needed, you paginate (still with paragraph
properties and not with hard breaks) once in the end before the
"printing" process.

Remark: the "printing" process can also be to export/save as a PDF. When
you have a printer driver capable of generating PostScript or PDF
directly, then you can paginate your document _while this printer driver
is active_, and in the end save as PDF.

In a PDF, all of your reflow worries are gone. [And all your editing
worries, too! ]

HTH
Robert

 

[Pamelagio]

Thanks for your responses, I was afraid the answer was going to be something
like that; i.e., the only way for me to fix the problem is to use the "keep
together" or similar functions so that they will view and print properly no
matter where they end up. I do have capability to print to a pdf, but
unfortunately, the users to whom I send these documents need to be able to
modify them by filling in blanks, etc., and I don't think I have the version
of Adobe Acrobat necessary to create "fill in the blank" forms. I guess I'll
just have to roll over and use Word the way it was meant to be used!
--
Thanks again,
Pam

That's why it's better to setup documents so that they lay out
relatively well no matter what printer driver is used. And whenever more
fine-grained control is needed, you paginate (still with paragraph
properties and not with hard breaks) once in the end before the
"printing" process.

Remark: the "printing" process can also be to export/save as a PDF. When
you have a printer driver capable of generating PostScript or PDF
directly, then you can paginate your document _while this printer driver
is active_, and in the end save as PDF.

In a PDF, all of your reflow worries are gone. [And all your editing
worries, too! ]

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

 

[Sandra Williams]

Pam,
You seem to be implying that your hard pagination marks are bein
'lost' is this true? (If you look at your document in Normal view, ca
you still see the manual page breaks you entered?)

If the marks are still there, then as Robert has implied, perhaps yo
are using a different default printer than when you saved the document
Change it back and see what happens.

If this isn't the case, could someone else have edited the document i
the meantime (maybe changing margins or headers/footers)?

I use hard page breaks regularly to ensure that diagrams and th
accompanying text stay together and have never had a problem lik
this.

Good luck
Sandr

 

[Pamelagio]

Sandra, thanks for your input. The hard page breaks remain after saving, but
sometimes the soft page breaks change such that I end up with only a couple
of lines on an otherwise blank page. I'm sure no one is editing my docs after
I save them. I did have a local hard drive crash (my docs are stored on a
server) a couple of weeks ago and did have to reset my default printer, etc.
I think I finally have the "keep with" figured out, so that will solve my
problem.

 

[Suzanne S. Barnhill]

Note that "Keep lines together" is not what you want for your headings but
rather "Keep with next." Word's built-in Heading 1 to Heading 4 styles are
formatted that way by default. You can also format a given heading style as
"Page break before" if you want it always to begin a new page.

Thanks for your responses, I was afraid the answer was going to be something
like that; i.e., the only way for me to fix the problem is to use the "keep
together" or similar functions so that they will view and print properly no
matter where they end up. I do have capability to print to a pdf, but
unfortunately, the users to whom I send these documents need to be able to
modify them by filling in blanks, etc., and I don't think I have the version
of Adobe Acrobat necessary to create "fill in the blank" forms. I guess I'll
just have to roll over and use Word the way it was meant to be used!
--
Thanks again,
Pam

That's why it's better to setup documents so that they lay out
relatively well no matter what printer driver is used. And whenever more
fine-grained control is needed, you paginate (still with paragraph
properties and not with hard breaks) once in the end before the
"printing" process.

Remark: the "printing" process can also be to export/save as a PDF. When
you have a printer driver capable of generating PostScript or PDF
directly, then you can paginate your document _while this printer driver
is active_, and in the end save as PDF.

In a PDF, all of your reflow worries are gone. [And all your editing
worries, too! ]

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word