Manual Table of Contents

[Dharma]

On the References Tab, in the Table of Contents area, I have chosen the
Manual Table. The table is now in my document and I have replaced the
contents with my documents information, but I can't figure out how to get
more than two sets of levels. How can I add further entries?

 

[Suzanne S. Barnhill]

Display the field code. It will say \o "1-2"; you need to change this to \o
"1-3".

 

[Dharma]

Suzanne:

What is a field code and where is it found? I have 16 level 1 entries -
should I change it to \o "1-16"? And what about my level 2 and 3 entries.

Thanks for your help,
Dharma

 

[Doug Robbins - Word MVP]

To display the field code, select the table of contents and press Shift+F9.
You should then see { TOC \o "1-2"}. If want you want is to include the
third level of your headings, replace the 2 with a 3.

However if what you are saying is that only the first 2 of your 16 "Level 1"
headings are being displayed in the table of contents, then either:

1. The table of contents needs to be updated - Use Shift+F9 to toggle off
the display of the field codes and use F9 to update the table of contents.

2. The remainder of the "Level 1" headings are not formatted with the
Heading 1 style.

The numbers in the { TOC } field refer to the number of heading levels that
are to be included in the table of contents, NOT the number of instances of
each level.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Suzanne S. Barnhill]

I take it the manual TOC is a new feature of Word 2007 that I am not
familiar with? It sounds like an idiotic idea. I would suggest inserting a
*real* TOC field that can be updated.

 

[Dharma]

Yes, it is a new feature of Word 2007, but just because you are not familiar
with it doesn't make it idiotic. I think it's probably going to be a very
useful option - just need to get through the learning curve on how to get it
to work. I actually started out with a *real* TOC, but because the document
I need it for was created by someone else (a business plan purchased from
QuickPlan) that requires a great deal of editing, and the original headings,
tabs, etc., aren't all what I need and where I need them, the *real* TOC was
looking rather crappy with leaders and tabs not lined up. A manually inserted
TOC is going to be a far less labor intensive option, easier than
painstakingly going through the entire document and changing every text
style, tab stop, font, format, etc., of the information that is needed in the
TOC, because as you wrote in your article " Have you ever tried pasting from
someone else's documents into your own, or even just changing the page
margins, or the font; and found that their tabbed lists no longer line up –
so you have to waste a lot of time reformatting them? If so, it's because
the person who created the document didn't use tabs properly."

The way to make it work has got to be very simple and I'm sure someone out
there knows how to do it.

Anyway, I think Office 2007 is absolutely rockin' - but it will take a while
to learn all the new tricks!

Thanks, Dharma

 

[Suzanne S. Barnhill]

Thanks for the feedback. I look forward to exploring Word 2007 sometime
soon.

 

[Doug Robbins - Word MVP]

Of course it is only necessary to modify the styles that are used in the
table of contents itself to change the appearance of the table of contents,
nothing in the body of the document needs to be changed. So that amounts to
possible three modifications compared to the unknown of a manual table of
contents.

If you post to microsoft.public.word.docmanagement, you will be more likely
to come to the attention of others working with 2007.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP