Manuscript endnote Hell

[D. Lorandos]

HELP!!! I'm in manuscript endnote Hell!!!

33 chapters done, all with their own endnotes.
Try to put them together into a comprehensive manuscript for the publisher and all the endnotes get messed up.
O-B-V-I-O-U-S-L-Y- there is nothing N-O-T-H-I-N-G about "chapters" in a "manuscript" in any MS Word help.

So, how does one paste chapters with their endnotes intact, into a completed manuscript???

 

[Suzanne S. Barnhill]

As it happens, I just helped my daughter with this task the other day (long
distance from Norway!). How you approach the task will depend to some extent
on whether you want the endnotes at the end of each chapter or the end of
the document and to a large extent on whether you have Word 2002/2003 or an
earlier version.

1. If you want the endnotes at the end of each chapter (as appears likely
from your question), then you'll need to insert section breaks between
chapters and set the endnotes to "End of section" instead of "End of
document." You'll also need to change the numbering from "Continuous" to
"Restart each section."

2. Where you will run into a problem is when you have section breaks within
chapters. In Word versions earlier than 2002, you really have no recourse
here (well, you do, but it's incredibly fiddly); you'll have to either put
the endnotes at the end of the document or convert them to footnotes (which
in many ways are much easier to manage).

3. If you have Word 2002 or above, you can suppress endnotes in any given
section (thereby postponing them till the next section) by checking the
appropriate box on the Layout tab of Page Setup (make sure "Apply to" is set
to "This section"). If you're collecting your endnotes at the end, this will
also allow you to put them at the end of the main text but before the
references, appendices, index, etc.

Getting back to (1), if you don't know how to insert section breaks, you'll
find that in dealing with endnotes this is easier to do in Normal view.
Place the insertion point after the last text in the chapter (in my
daughter's case, this was a heading that said "Chapter X Notes") and Insert
| Break | Next Page (or Odd Page if you prefer). Then use Insert | File to
insert your next chapter.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

HELP!!! I'm in manuscript endnote Hell!!!

33 chapters done, all with their own endnotes.
Try to put them together into a comprehensive manuscript for the publisher

and all the endnotes get messed up.

O-B-V-I-O-U-S-L-Y- there is nothing N-O-T-H-I-N-G about "chapters" in a

"manuscript" in any MS Word help.

 

[D. Lorandos]

Thanks Suzanne! I was hoping you'd respond

I have Office XP Pro and Word 2002 embedded in that program and, excuse me, but I don't quite get it

I need to put each chapter's endnotes WITH THAT CHAPTER at the end of that chapter BEFORE the next chapter starts

Now, they are all arranged in several folders ready for assembly into a final manuscript with pagination running from the first page - through each chapter consecutively - to the last page of the last chapter

Could you please give me the step by step for dummies walk through?

Thanks.
(P.S.) no multi posting... (sorry)

 

[Suzanne S. Barnhill]

Just what I said before:

1. Start with a new blank document. Use Insert | File to insert your first
chapter.

2. Insert a section break at the end of that chapter. Word will not let you
place the insertion point (or insert a break) after the endnotes because
they aren't really "there." You have to place the insertion point after the
last bit of chapter text. This is easier/more comfortable to do in Normal
view. Press Enter to get a new empty paragraph, then Insert | Break | Next
Page.

3. With the insertion point in the empty paragraph, Insert | File again.
Then repeat the process of adding a paragraph, inserting a break, etc., till
you get to the end of the document.

4. When you switch back to Page Layout view, you'll probably find that all
the endnotes have piled up at the end of the document, so go to Insert |
Reference | Footnote, select Endnote (it should already be selected), and
change "End of document" to "End of section" and "Continuous" to "Restart
each section."

5. This should take care of everything except cases where you have section
breaks within chapters, and I've already dealt with that.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Thanks Suzanne! I was hoping you'd respond.

I have Office XP Pro and Word 2002 embedded in that program and, excuse me, but I don't quite get it.

I need to put each chapter's endnotes WITH THAT CHAPTER at the end of that

chapter BEFORE the next chapter starts.

Now, they are all arranged in several folders ready for assembly into a

final manuscript with pagination running from the first page - through each
chapter consecutively - to the last page of the last chapter.