Marking a Contact Record as 'Private'

[GeneM office]

In OL 2003, what is the effect of Marking a Contact Record as 'Private'?

Will it be viewable if I copy a folder of contacts (with the 'Private'
record) to another PC, for others' view in Outlook on their PC?

I found no help in OL Help.

 

[Diane Poremsky [MVP]]

it will be visible if you copy it from your mailbox - it will not be visible
to them if you share the folder with them (using Exchange server).

if you only want to share non-private, create a view that excludes private
contacts and copy the contacts and paste into a new contacts folder -
transfer the new folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

 

[M]

For contact marked "Private", what would happen if I backed up my contacts
and installed them on a new computer, would I be able to access the contacts
that had been marked as "Private"?

it will be visible if you copy it from your mailbox - it will not be visible
to them if you share the folder with them (using Exchange server).

if you only want to share non-private, create a view that excludes private
contacts and copy the contacts and paste into a new contacts folder -
transfer the new folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

In OL 2003, what is the effect of Marking a Contact Record as 'Private'?

Will it be viewable if I copy a folder of contacts (with the 'Private'
record) to another PC, for others' view in Outlook on their PC?

I found no help in OL Help.

 

[Diane Poremsky [MVP]]

You will be able to see them - private only has an effect with exchange. But
unless you are using Exchange server, marking them private is pointless when
you use a pst. And if you use exchange, connect the new computer to your
exchange mailbox.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

For contact marked "Private", what would happen if I backed up my contacts
and installed them on a new computer, would I be able to access the
contacts
that had been marked as "Private"?

it will be visible if you copy it from your mailbox - it will not be
visible
to them if you share the folder with them (using Exchange server).

if you only want to share non-private, create a view that excludes
private
contacts and copy the contacts and paste into a new contacts folder -
transfer the new folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

In OL 2003, what is the effect of Marking a Contact Record as
'Private'?

Will it be viewable if I copy a folder of contacts (with the 'Private'
record) to another PC, for others' view in Outlook on their PC?

I found no help in OL Help.

 

[M]

Got it -thanks!

You will be able to see them - private only has an effect with exchange. But
unless you are using Exchange server, marking them private is pointless when
you use a pst. And if you use exchange, connect the new computer to your
exchange mailbox.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

For contact marked "Private", what would happen if I backed up my contacts
and installed them on a new computer, would I be able to access the
contacts
that had been marked as "Private"?

it will be visible if you copy it from your mailbox - it will not be
visible
to them if you share the folder with them (using Exchange server).

if you only want to share non-private, create a view that excludes
private
contacts and copy the contacts and paste into a new contacts folder -
transfer the new folder.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

In OL 2003, what is the effect of Marking a Contact Record as
'Private'?

Will it be viewable if I copy a folder of contacts (with the 'Private'
record) to another PC, for others' view in Outlook on their PC?

I found no help in OL Help.