Marking Unnecessary Tasks Complete

[John]

All,
I have a project which I snapped a baseline. This project included some
tasks that I thought would need to be performed. However, those tasks do
not need to be performed. Using the Tracking Table and the Percent
complete/Hours Remaining fields, I know there is a way to represent those
tasks as completed - but not performed. Can someone tell me how? If not
the fields I mentioned, any other recommended method is helpful.

Thanks
John

 

[Andrew Lavinsky]

1) Set Remaining Work to 0
2) Add an indicator in the task name, something like "DELETED - Task A"
3) Add a note on the task note explaining why it was deleted.

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm

 

[John]

Great. Thanks for replying. How does that play out with the total project
(Task 0) percent complete? Wouldn't it be impossible at that point to bring
a project to 100% completion?

 

[Andrew Lavinsky]

Project % Complete is calculated as the (Sum: All Task Actual Duration) /
(Sum: All Task Duration). In effect, you're removing that task from the
calculation.

So making those changes will shift the Project % Complete somewhat, but it
will still be as accurate as it ever was.


- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm

 

[Andrew Lavinsky]

Minor procedural omission - you'll also want to mark those newly defined
milestones as 100% complete in the % Complete field:

Reasons why:

b) Open milestones do decrement down your Project % Complete by a negligible
amount.
a) Remaining Work = 0 won't slap 100% Complete on them

Sorry about that....

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm

 

[John]

Great. Thanks for the assistance with this. Now to go implement.
Have a great day.
John

 

[Ben Howard [MVP]]

and if you wait to Project 2010, there is an feature mark tasks as
active/inactive, which would suit you nicely!