Master document - sub documents - end notes

[travelaroundamerica]

I am helping a friend who's authored a book compile his chapters
(written as separate Word documents) by combining the docs into one
file to send to his publisher. The manuscript is due Thursday, so
he's in need of help ASAP. )

As stated, he created each chapter separately and now wants to combine
them. I'm using the Introduction as the master document and then
inserting each chapter as a sub document. It's working fine EXCEPT
for the endnotes. He wants the numbering for the endnotes to start
at "1" for each chapter as is the case with the separate files. The
problem is that when I combine into the master document the endnotes
are renumbered so that, for example, the endnotes for chapter 2 pick
up where chapter 1 leaves off. Any ideas would be greatly
appreciated.

Thanks

 

[John McGhie]

Hi Whatever Your Name Is:

I hesitate to advise you, because if you persist with a Master and
subdocuments, you will almost inevitably lose the lot very soon.

I would discard what you have, and use the original Introduction as the
first file. Display it in Normal View. Then use Insert>File... To simply
add each chapter to the end of the growing document as an insertion, not a
subdocument.

You will get one long single document, and everything will just work.

To get your endnotes to restart numbering, you need to insert a Section
Break before each Chapter, then click in it and use
Insert>Footnote>Options>Start at: "1".

Do that before you add the first section break, and you should have to do it
only once: it should then copy to each new section you insert.

Switch to Page Layout View when you have finished. The document will
repaginate (if the combined file exceeds a thousand pages, this may take a
minute or two) and that will bring the page numbers right. Select ALL and
Update Fields to fix up the cross-references.

Theoretically, the same trick will work if you persist with a master
document.

But if you do ANY editing during or after you have assembled your Master
Document, chances are it will corrupt. And if it does, you will lose some,
or all, of your text. So make CERTAIN your backups are good!

Cheers

I am helping a friend who's authored a book compile his chapters
(written as separate Word documents) by combining the docs into one
file to send to his publisher. The manuscript is due Thursday, so
he's in need of help ASAP. )

As stated, he created each chapter separately and now wants to combine
them. I'm using the Introduction as the master document and then
inserting each chapter as a sub document. It's working fine EXCEPT
for the endnotes. He wants the numbering for the endnotes to start
at "1" for each chapter as is the case with the separate files. The
problem is that when I combine into the master document the endnotes
are renumbered so that, for example, the endnotes for chapter 2 pick
up where chapter 1 leaves off. Any ideas would be greatly
appreciated.

Thanks

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[travelaroundamerica]

Hi Whatever Your Name Is:

I hesitate to advise you, because if you persist with a Master and
subdocuments, you will almost inevitably lose the lot very soon.

I would discard what you have, and use the original Introduction as the
first file. Display it in Normal View. Then use Insert>File... To simply
add each chapter to the end of the growing document as an insertion, not a
subdocument.

You will get one long single document, and everything will just work.

To get your endnotes to restart numbering, you need to insert a Section
Break before each Chapter, then click in it and use
Insert>Footnote>Options>Start at: "1".

Do that before you add the first section break, and you should have to doit
only once: it should then copy to each new section you insert.

Switch to Page Layout View when you have finished. The document will
repaginate (if the combined file exceeds a thousand pages, this may take a
minute or two) and that will bring the page numbers right. Select ALL and
Update Fields to fix up the cross-references.

Theoretically, the same trick will work if you persist with a master
document.

But if you do ANY editing during or after you have assembled your Master
Document, chances are it will corrupt. And if it does, you will lose some,
or all, of your text. So make CERTAIN your backups are good!

Cheers





--
Don't wait for your answer, click here:http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltdhttp://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

Very helpful! It worked. Thanks.