Master Project Resources

[David Altmann]

Hi all,

I work for a small company with limited resources who all work on several
projects. So for example, the Graphist I use in one project now, I'd like to
schedule to use in another project later. So I map out both projects in
individual MS Project files. In each, I enter Graphist as a resource and
allocate his time. To get the "big picture" of how he's being used across
both projects, I've inserted both projects into a Master Project. Here's the
clincher: the Master Project Resource Sheet now shows two Graphists as two
separate resources. Is there a way of fixing this so that I can see how a
single resource, across several projects, is being allocated?

Thanks,
David.

 

[Mike Glen]

Hi David,

Welcome to this Microsoft Project newsgroup

You need to share resources. Create a new project and Save As... eg
Pool.mpp. Now open each project in turn and Tools/Resources/Share
Resources/select the pool.mpp and OK. Now create a new master project as
you did before.

FAQs, companion products and other useful Project information can be seen at
this web address: http://www.mvps.org/project/

Hope this helps - please let us know how you get on

Mike Glen
Project MVP

 

[David Altmann]

Thanks Mike & Robert!

Mike, you tiped me off to the right section in the help file. What they
don't mention is that the source "resource" project file must be open for
the Use Resources radio button in the Share Resources dialogue box of the
"new" project to become active! Details, details, I know

Robert, thanks for your tip on reverse engeneering the process. I guess
which method you use comes down to management preference; where to keep
track of your resources.

Regardless, thanks both for your prompt and accurate replies.

Now... on with the project planning!

David.

 

[Mike Glen]

You're welcome, David

Mike Glen
MS Project MVP