Master schedule

[Jpstewar]

I have two schedules that I want to incorporate into one master schedule. So
I thought I'd insert both projects into one blank project. That did the trick
but the problem is that I can't give that third project to anyone else. The
process copies the schedules into a master schedule but always looks for them
where they originally were. So if I send the master schedule to someone else,
they need all the files. But even then it's pointing to a specific spot on my
hard drive. What good is this if I can't share it? Am I missing something?

 

[Rob Schneider]

The "missing" link here is that the master schedule holds just "links"
back to the two sub master projects. No information other than links is
actually in the master. And yes, if you want your colleagues to have
the information, you have to give them the set of the files.

To do this, I recommend a few things to avoid problems:

1. Make sure your colleagues put them into the exact same folder name,
e.g. c:\data\project\project\name. Project remembers the full path name
to the linked files and it's just better for all if they are kept the same.

2. If you can't have the same full path names, e.g. they must go into
their own "My Documents" subfolder or some file server folder, or they
don't have access to the ubiquitious c: drive on their computer, then
make that folder the "current" directory when launching Project. change
the "start in" folder on the desktop icon in Windows. This helps Project
find the files even of the full path names in the links are not the same
as where the files actually are.

3. Transport the set of files in email as a Zip.

If you want to be able to send one file with all information, then when
inserting the subprojects, uncheck the "link to project" (check box at
bottom of dialog box). However, take note that when you do this you are
inserting a *copy* with no links back to the original. If you make
changes to the master the changes will not ripple back to the originals.


--rms

www.rmschneider.com

 

[MrAlNather]

The "missing" link here is that the master schedule holds just "links"
back to the two sub master projects.  No information other than links is
actually in the master.  And yes, if you want your colleagues to have
the information, you have to give them the set of the files.

To do this, I recommend a few things to avoid problems:

1.  Make sure your colleagues put them into the exact same folder name,
e.g. c:\data\project\project\name.  Project remembers the full path name
to the linked files and it's just better for all if they are kept the same.

2.  If you can't have the same full path names, e.g. they must go into
their own "My Documents" subfolder or some file server folder, or they
don't have access to the ubiquitious c: drive on their computer, then
make that folder the "current" directory when launching Project. change
the "start in" folder on the desktop icon in Windows. This helps Project
find the files even of the full path names in the links are not the same
as where the files actually are.

3.  Transport the set of files in email as a Zip.

If you want to be able to send one file with all information, then when
inserting the subprojects, uncheck the "link to project" (check box at
bottom of dialog box).  However, take note that when you do this you are
inserting a *copy* with no links back to the original. If you make
changes to the master the changes will not ripple back to the originals.

--rms

www.rmschneider.com



- Show quoted text -

Hi,

Just a thought...if you have a shared/network storage facility that
the people you wish to share the file with can access then save the
Master project on to this shared area. Direct others to open the and
work with the master file from that location.

Paul