Max. Size Outlook file / split into various accounts?

[Leonhard]

I hope you can help me... here a couple of questions (Outlook 2003):

1) my Outlook is now quite large (the .pst is 2,180,433 KB) and I store all
my mails in it (in lots of folders and subfolders): is there a max. size and
beyond which it will stop working properly?

2) if yes:

a) could I split the the file into different accounts, so that I could have
one open for 'customers' another one for 'suppliers' and a third one for
'personal'?

b) what else would be recommendable while taking into account that I would
like to have the info (mails, some with attachments) always available?

I'm using Outlook 2003 and Windows XP.

Thanks in advance for any suggestion!

 

[DL]

Assuming you are using the Outlook default unicode format for the data file
(ie a data file created with OL2003 and not from a previous version upgrade)
then the size limitation is +20gb
You could use the archive options to reduce the size

 

[Leonhard]

DL, thanks for your help!
- I hope I created it with Outlook 2003, but where can I find out if I
created it with OL2003 (I'm not sure anymore...)?
- and if I would have transfered data from OutlookXP -which I remember
having used earlier on- can I somehow go around earlier/lower size limits if
there are any?

 

[DL]

Within Outlook, rt click Personal Folders> Advanced if Format states
Personal folders File, then its the new unicode format, if it states 98 -
2002 then its the old format, and you need to do something about it pretty
quick

 

[Leonhard]

o.k., have gone to 'personal folders' the right clicked and looked under
'properties', 'General' where it says: Carpetas Generales which means the
same as 'Personal Folders', the clicking in that box on advanced it says:
Name: 'Carpetas Personales' and 'File Name' where it gives me the following
path:C:\Documents and Settings\Leo\Local Settings\Datos de
programa\Microsoft\Outlook\Outlook.pst

If, instead of going to 'General' in the dialog box I go 'Pagina Principal'
which means 'Main Page' then I find the following info there:
res://C:\Program Files\Microsoft Office\OFFICE11\3082\outlwvw.dll/outlook.htm

.... did I look in the right place??

 

[Leonhard]

oh, now I get it DL: yes I did install the Office 2003 software from a full
program box, not an upgrade version... so would that mean that I'm working
unicode format and hence I should be safe up to 20GB? that would be nice!

 

[DL]

In your previous response
Properties of Persoanal Folders, in the General tab, click Advanced, look
what it says for Format

Anyhow if its a clean install of Outlook 2003 with a new data file +20gb
But you might find it prudent to use the archive options, I trust also you
are backing up the data files

 

[Leonhard]

Thanks a lot DL, found everything you mentioned, yes it does say Personal
Folders being 'Archivo de carpetas personales'! thank you very much indeed!
DL, you've been very helpful! and yes, I do regular back-ups, too... cheers
from Mexico City, Leo

 

[jimmyread]

When the size of the PST Files exceeded the capacity of 2GB, it start
working very slowly. You can get rid of this problem by using Spli
Outlook PST software. 'Split Outlook PST
(http://www.splitpstfile.com/split-outlook-pst.php):zip: is a kind o
software that splits your large sized PST Files into smaller ones b
using certain algorithm and programs. This software does the splittin
in a fraction of time second and does not damage the good PST Files
This software is very easy to install and no technical knowledge i
required to run this software. This software also repairs the damage
PST Files all in one go. As far as price is concerned, the software i
least expensive and you would be able to afford it easily. The softwar
runs on all the popular versions of Windows or Mac operating system.
have personally used this software and it has given me great results.
suggest you to use this software and see the results

 

[Diane Poremsky [MVP]]

Yes, the Stellar Phoenix Outlook PST Repair software is very good -
This is a working link to the utility
http://www.repair-outlook-pst.com/download-pst-recovery.php

Other repair programs are listed at
http://www.slipstick.com/problems/scanpst.asp


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[wangdong]

Your PST file is oversized. Microsoft Outlook 2002 and earlier
versions limit the size of Personal Folders (PST) file to 2GB.
Whenever the PST file reaches or exceeds that limit, you will not be
able to open or load it any more, or you cannot add any new data to
it. This is called oversized PST file problem. More detailed
information can be found at http://www.datanumen.com/aor/problems/2gb-pst.htm

You can use Advanced Outlook Repair to solve the problem, by either
converting it into Outlook 2003 format ( http://www.datanumen.com/aor/problems/convert-2gb-pst.htm
), or splitting it into smaller pieces ( http://www.datanumen.com/aor/problems/split-2gb-pst.htm
)

http://www.datanumen.com/aor/ contains the detailed information about
Advanced Outlook Repair.

And you can also download a free demo version at http://www.datanumen.com/aor/aor.exe

Wangdong

 

[lucy]

When PST file gets its Max size you encounter with many problems. Eve
after deleting some items from .pst file, it is not that PST fil
reduced its size and you fix this issue. No, even after this there ar
chances of corruption with teh max size of pst file.

To solve out this problem you can use tool to 'split PST
(http://www.splitpst.co.uk) file which will safely split large pst fil
in to smaller one. :cool

 

[mohitstellar]

Leonhard wrote on 06/03/2009 14:51 ET

I hope you can help me... here a couple of questions (Outlook 2003)

1) my Outlook is now quite large (the .pst is 2,180,433 KB) and I store al
my mails in it (in lots of folders and subfolders): is there a max. size an
beyond which it will stop working properly

2) if yes

a) could I split the the file into different accounts, so that I could hav
one open for 'customers' another one for 'suppliers' and a third one fo
'personal'

b) what else would be recommendable while taking into account that I woul
like to have the info (mails, some with attachments) always available

I'm using Outlook 2003 and Windows XP

Thanks in advance for any suggestion

Yes there is a maximum limit of 2GB for PST file size in MS Outlook 2003
Beyon
this limit your PST file will become corrupt & will behave abnormally
Thi
is the answer to your first question

Now I will give answer to your 2nd question: Yes you can split your PST fil
into many small sized PST files but not into different accounts. It wil
remai
the same existing account. After splitting your PST file, your large PST wil
become many small sized PST's but will share some account

In order to keep your PST file under 2GB limit, you must use
<b>Stella
PST File Splitter</b> software which will <b>Split Large PS
File</b> into many small sized PST files. The software splits bot
singl
or multiple PST files & splits them on the basis of Date, Size, Mail ID
an
Folders. As I have already told it is compatible with Outlook 2003 & Wi
XP.

 

[Peter Foldes]

Another deadhead from egghead playing with a 1 year old post

--
Peter
Please Reply to Newsgroup for the benefit of others
Requests for assistance by email can not and will not be acknowledged.
This posting is provided "AS IS" with no warranties, and confers no rights.
http://www.microsoft.com/protect

 

[VanguardLH]

Another deadhead from egghead playing with a 1 year old post

I see to avoid users plonking posts from leeching Egghead's forum-to-
Usenet gateway that they have moved away from using egghead.com in the
domain for the Message-ID header to using giganews.com, their NSP.
Egghead used to use dimenoc, their NSP, in the domain of their MID
header. They moved to Highwinds, a backbone NSP, but the headers could
still identify their gatewayed posts. They moved to Giganews and
started using the domains of the e-mail addresses of their forum users
which was invalid. They weren't interested in being RFC compliant to
how the MID header is defined while pretending ignorance in their
replies. It took contacting Giganews to educate Egghead that they are
not allowed to use domains for which they are not authorized. They
started using egghead.com as the right-id token in the MID header. That
still identified their posts too easily for those that aren't interested
in the noise gatewayed into Usenet from their forum boobs. Now they
changed the right-id token to giganews.com, their NSP's domain, to try
hiding again.

In their headers is:

X-poster: PEAR::Net_NNTP

PEAR was a PHP script used on a web server as a gateway to Usenet
(http://pear.php.net/Net_NNTP/). It provides an NNTP interface usable
to web-based forums so they can leech into Usenet. Yet another portal
for web boobs to pollute Usenet. Yet another unfinished gateway only
partially documented that is employed by a-holes operating web-based
forums trying to pretend they have a larger community by invading
Usenet.

Looks like I can block posts on this header to get rid of the idiots
that post through a leech site to puke through a gateway into Usenet.

 

[Peter Foldes]

Thanks for that info VanguardLH

--
Peter
Please Reply to Newsgroup for the benefit of others
Requests for assistance by email can not and will not be acknowledged.
This posting is provided "AS IS" with no warranties, and confers no rights.
http://www.microsoft.com/protect

 

[Jamesh Koler]

Over sized PST files generally causes problems If the PST files go beyond this size limit, it starts behaving abruptly. In such cases, it is a better option to split the over sized PST files by using third-party PST file splitter tool. These tools are highly efficient in splitting the PST files and split pst files according to date, size or folder. You can download pst splitter tool from http://www.splitpsttool.com/