Meaning of An Email Option Outlook 2003

[Tom461]

The advanced email option called "In folders other than Inbox, save replies
with original message" is not clearly enough worded for me. Let's assume that
I dragged an email I had received from the INBOX over to a folder in Outlook
called SALES; and then I opened that email and replied to it. The
possibilities are (1) the reply email is saved in the SALES folder where it
was when I opened it; (2) the reply email is saved in the regular SENT items
folder, and (3) the reply email is not saved anywhere in Outlook.
I speculate that checking this option results in outcome (1) above; correct
me if I am wrong.
I cannot tell whether UNchecking this option results in outcome (2) or (3).
Of course, my first thought is (2), but that is not necessarily the case. Who
knows for sure?


Does having this option UNchecked mean that (1) my email replies are not
saved in any folder at all, or (2) my email replies are not saved in the
non-Inbox folder containing that email?
I assume that checking this option means that my reply is saved in the
non-Inbox folder where the received email was when I opened it and replied,
but correct me if I am wrong. The price of brevity is often problematic
ambiguity...

 

[Tom461]

Please ignore the text in the second section beginning with "Does". I simply
forgot to delete some earlier attempts at composition.

 

[Diane Poremsky [MVP]]

You're thinking too hard

The default is to have that option disabled. The default is that all sent
messages are saved to the Sent items folder.

With that option enabled, if you move a message (with rules or by dragging)
to Sales folder then reply, the message you send will be moved to the Sales
folder. (Your 1)

2 is the normal behavior - everything you send is saved in sent folder
3 is an option - if you choose the option to not save sent items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
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Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[Tom461]

Thanks. Define "thinking too hard". My wife says she is missing some emails
from her Sent Items folder, and she has other folders she created in her
Outlooks folder. So, I'm thinking (too hard) that she is replying to emails
in her non-Inbox folder and thinking that those replies are unsaved. However,
I don't think she ever had the Outlook default changed. We just did a data
transfer to a new computer, so I suppose the .pst import could have dropped a
few sent emails, although she would not have lost many, based on folder
sizes. I wish Outlook were more user friendly; I don't buy newer MS software
because they typically make it even harder to use each time. Okay, so I teach
logic and critical thinking in the philosophy department.

You're thinking too hard

The default is to have that option disabled. The default is that all sent
messages are saved to the Sent items folder.

With that option enabled, if you move a message (with rules or by dragging)
to Sales folder then reply, the message you send will be moved to the Sales
folder. (Your 1)

2 is the normal behavior - everything you send is saved in sent folder
3 is an option - if you choose the option to not save sent items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

The advanced email option called "In folders other than Inbox, save
replies
with original message" is not clearly enough worded for me. Let's assume
that
I dragged an email I had received from the INBOX over to a folder in
Outlook
called SALES; and then I opened that email and replied to it. The
possibilities are (1) the reply email is saved in the SALES folder where
it
was when I opened it; (2) the reply email is saved in the regular SENT
items
folder, and (3) the reply email is not saved anywhere in Outlook.
I speculate that checking this option results in outcome (1) above;
correct
me if I am wrong.
I cannot tell whether UNchecking this option results in outcome (2) or
(3).
Of course, my first thought is (2), but that is not necessarily the case.
Who
knows for sure?


Does having this option UNchecked mean that (1) my email replies are not
saved in any folder at all, or (2) my email replies are not saved in the
non-Inbox folder containing that email?
I assume that checking this option means that my reply is saved in the
non-Inbox folder where the received email was when I opened it and
replied,
but correct me if I am wrong. The price of brevity is often problematic
ambiguity...

 

[Diane Poremsky [MVP]]

Do you still have the old computer? How did you do the data transfer? If
the old pst is accessible, open it in the new outlook.

How many messages are missing? A few here and there or all messages over a
period of time? Can she identify the missing replies? If so, use Advanced
find to search the entire mailbox will find them, if they exist.

Could she have replied using a handheld device or another computer, or web
mail?

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thanks. Define "thinking too hard". My wife says she is missing some
emails
from her Sent Items folder, and she has other folders she created in her
Outlooks folder. So, I'm thinking (too hard) that she is replying to
emails
in her non-Inbox folder and thinking that those replies are unsaved.
However,
I don't think she ever had the Outlook default changed. We just did a data
transfer to a new computer, so I suppose the .pst import could have
dropped a
few sent emails, although she would not have lost many, based on folder
sizes. I wish Outlook were more user friendly; I don't buy newer MS
software
because they typically make it even harder to use each time. Okay, so I
teach
logic and critical thinking in the philosophy department.

You're thinking too hard

The default is to have that option disabled. The default is that all sent
messages are saved to the Sent items folder.

With that option enabled, if you move a message (with rules or by
dragging)
to Sales folder then reply, the message you send will be moved to the
Sales
folder. (Your 1)

2 is the normal behavior - everything you send is saved in sent folder
3 is an option - if you choose the option to not save sent items.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

The advanced email option called "In folders other than Inbox, save
replies
with original message" is not clearly enough worded for me. Let's
assume
that
I dragged an email I had received from the INBOX over to a folder in
Outlook
called SALES; and then I opened that email and replied to it. The
possibilities are (1) the reply email is saved in the SALES folder
where
it
was when I opened it; (2) the reply email is saved in the regular SENT
items
folder, and (3) the reply email is not saved anywhere in Outlook.
I speculate that checking this option results in outcome (1) above;
correct
me if I am wrong.
I cannot tell whether UNchecking this option results in outcome (2) or
(3).
Of course, my first thought is (2), but that is not necessarily the
case.
Who
knows for sure?


Does having this option UNchecked mean that (1) my email replies are
not
saved in any folder at all, or (2) my email replies are not saved in
the
non-Inbox folder containing that email?
I assume that checking this option means that my reply is saved in the
non-Inbox folder where the received email was when I opened it and
replied,
but correct me if I am wrong. The price of brevity is often problematic
ambiguity...

 

[Brian Tillman [MVP - Outlook]]

I suppose the .pst import could have dropped a few sent emails

Importing is never a good way to transfer data from one Outlook to another.
Exporting and importing ALWAYS lose data. Granted, it usually doesn't lose
messages themselves, but connecting information is always lost, along with
other types of items, like Distribution Lists.