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Message: [QUOTE="Nile, post: 7075021"] Hi, We have outlook 2003 with exchange 2003. we also have conference room resource that uses AAA(Auto Accept Agent), so when we want to book a meeting we just invite the conference room and a booking is accepted. Now we want to use labeles and colouring to our meetings. i know outlook does not send lableling with meeting request. I also checked the automatic formatting condition to change the lables that does it fine for me but how would i apply that to all our users. Thanks [/QUOTE]