Merge document: ASK vs.FILL-IN vs. FORM in Word 2000

[TinaF]

Okay, I've been messing around with this for 2 days now and can't get
it to work and it seems like it should be so simple. I've read
through this group and the Microsoft website and my giant "Using
Microsoft Word 2000" book and just keep getting even more confused and
cannot get a document to do 100% of what I need.

My goal:
I need to create a merge letter template. I will use Outlook as my
data source to get the addressee and company into my letter. That is
no problem, I can get that to work just fine.

I then need to refer to a location and a job number in the letter.
Each of these pieces of data will appear two places in the document.
I have tried using Ask & Fill-In and Forms but I can't get to a point
where I enter this data once and then it gets stuck in the letter
where I need it.

The closest I have come is using Fill-In. After I get it all set up
and start the merge process, when the letter opens it asks the
appropriate questions. Then I do the actual merge step. The merged
document has the addressee, company, job number in both places that it
needs to be and the job location in ONLY ONE

 

[Graham Mayor]

Insert an ASK field at the start of your merge document as follows (you can
change the prompt to whatever suits):

{ ASK dTest "Insert what text?" \o }

insert Ref fields where you wish to place the result of that field

eg {REF dTest}

Select the document CTRL+A then update the fields F9 (you can use the update
macro at http://www.gmayor.com/installing_macro.htm attached to a toolbar
button to update if you prefer.

Merge.


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Graham Mayor - Word MVP


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