merge to create new docs so footer (page X of X) comes out right

[Soula]

I am doing a merge of a 4-page document that has a footer (page X of 4).
when i do the merge, the merged document is 28 pages because i have 7 rows of
data. how do i tell it to create new documents for each row? or can i?
currently, after the merge my footer says page X of 28 when it should only be
page X of 4. thank you in advance

 

[Doug Robbins - Word MVP]

See the "Individual Merge Letters" item on fellow MVP Graham Mayor's website
at:

http://www.gmayor.com/individual_merge_letters.htm

If you are using Word XP or later, the "Add-in to Merge Letters to Separate
Files" that I have written and that can be downloaded from that site will
allow you to create each letter as a separate file with a filename taken
from a field in the data source with a minimum of fuss.

When you create individual documents in one of those ways, a NUMPAGES field
should then show the correct total of the pages in each document.

Otherwise, you can use a SECTIONPAGES field, which will display the number
of pages in each Section of the Document (When a formletter type document is
merged to a new document, the letter for each record is contained in a
separate Section.)


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP