Merge with pdf or ?

[Gene Augustin]

I have a newsletter that I want to send to a couple of hundred email
addresses. If I use the Word Data Merge Manager, I can get all of the email
addresses in an excel file to create an email for each of the desired
recipients. However, the document (that has pictures) shows up as a blank
document in the email. If I select html or attachment I still get an empty
email with a bunch of attachments.

I tried opening the document as read only and doing the merge from it, but
the recipient gets an editable document, which I don't want to happen.

I have acrobat pro. I save the Word Document as a pdf, but can't get it to
be the main part of the email although if I just drag it into a normal email
it shows up as the email page.

Is there a way to do this for the merge?

 

[Graham Mayor]

You want to create an e-mail merge that contains pictures in the body of the
e-mail and the e-mail is to be uneditable? I suppose it depends on what you
mean by 'uneditable', but, from your description, that is not possible.

You can have pictures in the body of an e-mail if you merge as html. But you
cannot force the recipient to view the message as html. Many users view all
e-mails as plain text for security reasons.

Your best bet is to create the document as a PDF file and attach it to a
merged e-mail. See the article prepared by fellow MVP Doug Robbins at
http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm or if you are
prepared to spend a little money on this - MAPILab's Mailmerge toolkit
add-in for Outlook http://www.mapilab.com/outlook/mail_merge/

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Graham Mayor - Word MVP


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