Merged fields don't print

[tocuin hollisgroup com>]

Hi,

An oddball here.

I successfully mail merged the list of meeting attendees to the badge blanks
(The blanks have a logo graphic and three lines of text.) and the badges look
fine on screen. Unfortunatley, when I print them to an HPLJ5 or a HPDJ460,
none of the merged fields print. The logo and meeting date print, but the
fields are blank.

When I save the file as "printrun4" and reopen it, I still see the fields,
and they still don't print.

MS Word 2003 SP2 / Windows XP SP3

Any ideas?

Thanks in advance!

 

[Peter Jamieson]

If you merge to a new document, then use Word print preview to look at that,
does the preview show the output you expect?

 

[tocuin hollisgroup com>]

Peter,

I did the merge again from scratch, and this time it print previewed and
printed correctly, logo included.

I previewed the labels by using the "Edit individual labels" option, and
saved the file as "PrintRun5.doc".

Tidbit: I think I did the same steps previously, but apparently the files
are not the same. When I open "PrintRun4.doc", Word warns me that it's going
to run a SQL command. The file loads, I see the field data on the screen, but
Word doesn't print the field data.

"PrintRun5.doc" opens without the SQL warning, looks identical to
"PrintRun4.doc" on screen, and prints just fine. #5 is 616KB, #4 is 160KB.

I'm still trying to figure out what went wrong.

 

[Doug Robbins - Word MVP]

It would appear that the difference between the two versions is that in the
final one, you have actually executed the merge, while in the case of the
former one, you have just saved a copy of the mail merge main document while
you were previewing the results, without having actually executed the merge
to insert the data into that document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[tocuin hollisgroup com>]

Thanks Doug!

(Tardy response apologies: I was fiddling with the setup.)

Absolutely correct, and it solved half of my problem.

The other half was that the logo graphic was in .tif, huge (148K per
label), and all those labels were just swamping a poor, old, memory-starved
LJ5.

Converted the logo to a smaller file (12K), scrounged some memory for the
LJ5 (Yep, I never throw anything away.), and it all now works.

One beverage-of-choice on account!

Thomas Quinn, CISSP
President, The Hollis Group, Inc.
tquinn<atsign>hollisgroup<dotcom>
610.889.7350 (wire)
610.636.1445 (wave)

"I get paid for tenacity.
The stubborn is free."

(c)2008 The Hollis Group, Inc.