Merged items that disappear

[JDA]

I'm merging data of 250 people into a directory - on preview all the first 20
or so are there (haven't checked further). Complete the merge to a new
document and some of the first 20 just disappear. I use an Access table for
the source data and I've tried converting it to a Word doc but the same thing
happens.

Which ones get lost varies with where they come in the list - ie if I take
out the first two recipients then I lose different people.

It worked with Windows 98SE & Word 97. I now have XP & Office 2003 and can
merge envelopes with no problem using the same data.

 

[Doug Robbins - Word MVP]

Exactly how do you have the main document set up?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[JDA]

The main document is set up in the directory format, as follows:

«No» «Title» «Prenom» «Surname», 10 Xxx Xxxx, Harlow, Essex CM17 0HF
(e-mail address removed)
«Next Record»

Hope this makes sense - this won't let me show all the field codes which
might have been useful since there are some "If....then... Else" arguments.

 

[Doug Robbins - Word MVP]

For a Directory type mail merge, you do NOT need the <<Next Record>> field.
As a result of including it, you will only get every other record when you
execute the merge.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[JDA]

Many thanks.

It wasn't consistently every alternate one that went missing and without the
NEXT command it came out as one long entry. An extra carriage return in
place of the <NEXT RECORD> field has solved the problem.