Merging date with Outlook Contacts

[Margarita Healy]

I am using Ofice XP. When I merge details from my
Outlook contacts to a Word document, the mail merge will
not print the Suffix field in the Address block even
though I have specified that the address blcok should
have the Title, first and last name, address and any
suffix. I am, for example, trying to send mailings to a
list of barristers who have the suffix QC after their
names. Their names and titles come up fine but not the
QC after their names. The Outlook Contact list is
correctly filled in but when doing the merge and the edit
recipients list comes up, there is no suffix field
displayed. Please could you advise me if this is an issue
and how to solve it.

Thank you
Margarita

 

[Peter Jamieson]

The contact fields available for mailmerge depends on how you connect to the
data source, in this case, an Outlook contacts folder. Unfortunately, if you
use Word's Mail Merge Wizard to set up the data source, the Suffix field is
not available, and the only (simple) way to make it available is to initiate
the merge from Outlook - select a contacts folder, then use Tools|Mail
merge... to start the merge. You can specify an existing mail merge main
document and Outlook should prompt you if it thinks the document is already
connected to a merge data source.

If you do that, then select your Addressblock field, right-click and select
properties, then click the Match fields button, you should see that the
Suffix is correctly "matched" in the list of "optional" fields. If you do
the same thing before you attempt this, you'll probably see "not available)
next to "Suffix"