merging from Outlook 2003

[MLD]

I tried to print an envelope for only one Contact using the >Tools>Mail
Merge command from my OLK 2003 Contacts. Following the intsructions
properly, what I got was a blank envelope in Word. What gives?

Monica, CMOS

 

[Russ Valentine [MVP-Outlook]]

Impossible to say since we have no idea which instructions you followed
properly.
Using the Envelopes and Labels Wizard in Word seems a much simpler approach.

 

[Graham Mayor]

You will find sample envelope templates on my web site for download, which
automatically link to Outlook contacts if anything more complex than the
Word envelope wizard is envisaged.

--
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Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[MLD]

The steps I followed started at selecting specific Contacts in Outlook
Contacts, dropping down the Tools Menu in Outlook, selecting mail merge,
specifying "only selected contacts" and merge type "envelopes". When Word
opened, follwoing the dialogue boxes there, defaulting to a size 10 (letter)
envelope and merging to a new doc - all records.

Does that clarify?
The reason I did not go from Word is that I was trying to step an atty
through this. He was alrady trying to start from Contacts and it was easier
to explain it to him that way. It SHOULD have worked. I was just wondering
if there was a known glitch that I haven't read about. it worked for me in
other environments.

-Monica

Impossible to say since we have no idea which instructions you followed
properly.
Using the Envelopes and Labels Wizard in Word seems a much simpler approach.
--
Russ Valentine
[MVP-Outlook]

I tried to print an envelope for only one Contact using the >Tools>Mail
Merge command from my OLK 2003 Contacts. Following the intsructions
properly, what I got was a blank envelope in Word. What gives?

Monica, CMOS

 

[MLD]

Thankyou Graham, but all I need is a simpe merge from Contacts. It is for an
atty, so I am trying to keep it as simple as possible. This tool HAS worked
for me in a pure Win Server Win XP, Office 03 environment. COuld the fact
that we use Novell with Win XP clients have anythign at all to do with it?
We still have Exchange 2003 for Outlook.

Thanks,
Monica

 

[Peter Jamieson]

When the process creates your envelope layout, it does not actually insert
any fields. In Word, you have to do that manually. However, you are left
with no signposts on how to do that. In my view, the best way is to enable
the Word Mail Merge toolbar (e.g. via Tools|Customize). Then it should be
the 6th button along (to the left of "Insert Merge field"), unless the
ADDRESSBLOCK field works for you (if it's hard to get it to do what you
want, stick to individual field codes), in which case try the fourth button.

Since this will happen every time you create a new document, it's probably
better to create a layout and select "Existing document" in the Outlook
Tools|Mail Merge option instead - which is what I assume Graham was
suggesting.

Peter Jamieson

The steps I followed started at selecting specific Contacts in Outlook
Contacts, dropping down the Tools Menu in Outlook, selecting mail merge,
specifying "only selected contacts" and merge type "envelopes". When Word
opened, follwoing the dialogue boxes there, defaulting to a size 10
(letter)
envelope and merging to a new doc - all records.

Does that clarify?
The reason I did not go from Word is that I was trying to step an atty
through this. He was alrady trying to start from Contacts and it was
easier
to explain it to him that way. It SHOULD have worked. I was just wondering
if there was a known glitch that I haven't read about. it worked for me in
other environments.

-Monica

Impossible to say since we have no idea which instructions you followed
properly.
Using the Envelopes and Labels Wizard in Word seems a much simpler approach.
--
Russ Valentine
[MVP-Outlook]

I tried to print an envelope for only one Contact using the >Tools>Mail
Merge command from my OLK 2003 Contacts. Following the intsructions
properly, what I got was a blank envelope in Word. What gives?

Monica, CMOS

 

[Graham Mayor]

Since this will happen every time you create a new document, it's
probably better to create a layout and select "Existing document" in
the Outlook Tools|Mail Merge option instead - which is what I assume
Graham was suggesting.

Peter Jamieson

Actually this is a variation on what I was suggesting. The envelope
templates on my site call Outlook directly and use vba to read the Outlook
address book data directly.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Russ Valentine [MVP-Outlook]]

Well you need to go ahead and complete the merge.
Use the Mail Merge Toolbar. Should be self explanatory.
This is still far too much work for one envelope. That's why doing it from
Word is much better.
--
Russ Valentine
[MVP-Outlook]

The steps I followed started at selecting specific Contacts in Outlook
Contacts, dropping down the Tools Menu in Outlook, selecting mail merge,
specifying "only selected contacts" and merge type "envelopes". When Word
opened, follwoing the dialogue boxes there, defaulting to a size 10
(letter)
envelope and merging to a new doc - all records.

Does that clarify?
The reason I did not go from Word is that I was trying to step an atty
through this. He was alrady trying to start from Contacts and it was
easier
to explain it to him that way. It SHOULD have worked. I was just wondering
if there was a known glitch that I haven't read about. it worked for me in
other environments.

-Monica

Impossible to say since we have no idea which instructions you followed
properly.
Using the Envelopes and Labels Wizard in Word seems a much simpler approach.
--
Russ Valentine
[MVP-Outlook]

I tried to print an envelope for only one Contact using the >Tools>Mail
Merge command from my OLK 2003 Contacts. Following the intsructions
properly, what I got was a blank envelope in Word. What gives?

Monica, CMOS