Merging in a document with footer into a merge template

[Jan SS]

Word 2002 SP-1, Windows 2000. We use over 250 merge templates pre-formatted
with our letterhead. Because of continuous changes to the letterhead, I
found it easier to create one letterhead.doc which I have set up to merge in
as a file into each merge template requiring the letterhead. Then if there
is a change, I only have to make it to the one file (letterhead.doc), and all
merge templates pick up the change. A simple example is as follows:

___________________________________________________________________
{ Includetext "t:\\data\\files\\letterhead.doc" }

{ FILLIN "date" }

«MAT_Adjuster»
«MAT_CSA1»
«MAT_PriConAddress»
«MAT_PriConAddress2»
«MAT_PriConCity», «MAT_PriConState» «MAT_Pri_Con_Zip»


Dear «MAT_Adjuster»:




Very truly yours,



«MAT_ATT_1»



We recently hired a marketing firm to create a logo and new look for our
letterhead. What they came back with is the logo in the upper left-hand
corner, names listed down the upper-right side, and the different firm
addresses and numbers in the footer. Now when you merge a document, the
first page is the letterhead with footer, and the other merge fields and text
merge in on the second page. I understand why this is happening, but wanted
to know if there is an easy way to merge in the footer part of the new
letterhead without causing the rest of the merge to start on the second page.
With 250 merge templates, I would prefer not to have to change all of them
every time something in the letter head changes.

Thanks,
Jan

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?SmFuIFNT?=,

We recently hired a marketing firm to create a logo and new look for our
letterhead. What they came back with is the logo in the upper left-hand
corner, names listed down the upper-right side, and the different firm
addresses and numbers in the footer. Now when you merge a document, the
first page is the letterhead with footer, and the other merge fields and text
merge in on the second page. I understand why this is happening, but wanted
to know if there is an easy way to merge in the footer part of the new
letterhead without causing the rest of the merge to start on the second page.
With 250 merge templates, I would prefer not to have to change all of them
every time something in the letter head changes.

I must not be following something. How do you understand why it's not working?
What seems to be the cause, to you?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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