Merging Outlook 2003 and Word 2003 - Blank Lines

[srm]

I'm using O2003/W2003.

If I use the merge to email dialog, there is no option to not print
blank lines when data fields are empty but it allows me to merge to
HTML format.

If I use the merge dialog, there is an option to not print blank lines
when data fields are empty but you cannot merge to HTML format (only
plain text).

Is there a way to merge to HTML and not print blank lines when data
fields are empty.

thxs

srm

 

[Cindy M -WordMVP-]

Hi Srm,

I'd say you need to use IF fields to test for merge fields being empty,
and include the paragraph mark in the conditional result. Very roughly,
it would look like this

{ IF { Mergefield xyz } <> "" "{Mergefield xyz}¶
" "" }

Where ¶ is where you'd press ENTER. The { field brackets } MUST be
inserted by pressing Ctrl+F9. Alt+F9 will toggle the field codes on/off.

I'm using O2003/W2003.

If I use the merge to email dialog, there is no option to not print
blank lines when data fields are empty but it allows me to merge to
HTML format.

If I use the merge dialog, there is an option to not print blank lines
when data fields are empty but you cannot merge to HTML format (only
plain text).

Is there a way to merge to HTML and not print blank lines when data
fields are empty.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.mvps.org/word

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[srm]

Cindy:

Thank you. That works. Do you know why it is split up like this in Word?

srm

 

[Cindy M -WordMVP-]

Hi Srm,

Do you know why it is split up like this in Word?

No, I don't. My best guess would be that the developer who
designed the merge-to-email part didn't realize Word has
the "suppress blank lines" functionality, so didn't allow
for it when writing the code that's doing the conversion.

Or maybe it's a converter that already existed and
therefore doesn't recognize the setting.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Sep 30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail