Message Class form as default in Public Folder

[Dino]

I have acreated a form that needs to be accessed by others 2 public folders
on 2 separate networks. (we have admin rights on both networks but for
security reasons they need to be separate).

Instead of designing the form as a "post class" I have used a "message
class" to allow the form to also be sent to specific users if required as
well as being e-mailed to the other public folder on the other network.

To make it more user friendly, How can I create a shortcut to the form
(remember its a "message class" not "post class") so that they dont need to
go through the whole "choose forms..." process. Can for a perticular folder
change the default form for the "New" message? Can a "message form" be
access via the Actions menu?

Cheers,

 

[Sue Mosher [MVP-Outlook]]

See http://www.outlookcode.com/d/launchform.htm and http://www.outlookcode.com/d/forms/formlauncher.htm

A message form published to a folder should be on the Actions menu.

Note that this form probably won't work very well, because recipients won't have access to the form definition in one of the two require location -- Org Forms or Personal Forms.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Dino]

Thanks Sue for your quick response,

If I publish the form to the public folder will this give everyone have
access to the form? If so can I set up the .oft file on the other network
and publish the form again there in the other public folder?

Just to confirm, can you e-mail (ie "send") into a public folder or do you
have to copy/move into the folder or post into the folder?

Cheers,

 

[Sue Mosher [MVP-Outlook]]

Everyone with permission on the folder will be able to send a message with that form, but recipients who have never used the form won't see the read layout or get any code from the form to run, because Outlook will not know to look in one public folder from among potentially thousands to find the form definition.

Using .oft files actually would be worse.

Bottom line is that, if you want custom message forms to work properly in an Exchange organization, you must publish them to the central Organizational Forms library or to each person's Personal Forms library.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers